Probation Secretary - District Court

Job Title

Employee in this position is responsible for providing secretarial and case management support to the Probation Officer. Position is open until filled.

Job Duties

Prepare letters to clients and the Court; coordinate case management, including maintenance of files, contact with applicable agencies and related duties.

Monitor court orders, set up classes, notify clients, collect and disperse monies, monitor progress and complete requirements and related duties.

Process the various requirements of the Deferred Prosecution program, including files, record checks and other necessary tasks; coordinate compliance checks with various associated agencies.

Perform other tasks as directed.

Knowledge, Skills & Abilities

Familiar with tools, instruments, equipment and techniques commonly used in the performance of related tasks.

Maintains a high standard for accuracy, completeness and efficiency in the preparation of reports.

Ability to quickly grasp new techniques, deal with rapid changes in events, remain calm in stressful situations, relate to various personality styles in a professional manner.

Effectively communicate with others for purposes of gathering and relating information.

Understands the need for maintaining confidentiality of sensitive information.

Independent and self-motivated to complete required deadlines while simultaneously completing other tasks.

Familiarity with court processes and legal terminology.

Education, Experience & Certifications

High school diploma or equivalent, and as otherwise indicated.

Prior experience in Probation and/or Secretarial work preferred.

Ability to successfully complete various required training classes, subject to change as the needs of the employer and requirements of the job change.

Island County offers a wide range of employee benefits designed to meet the diverse needs of our workforce. Eligible positions receive the following benefits and have access to the following programs: Medical: Island County pays 100% of the premiums for most eligible employees and dependents. In addition, the County provides an annual Health Reimbursement Arrangement (HRA) or Health Savings Account (HSA) contribution (determined by Medical plan selected). Dental: Island County pays 100% of the premiums for eligible employees and family members for basic dental coverage (buy-up options are available). Life and Disability Insurance: Employees are provided basic coverage of $24,000 and given the opportunity to purchase additional insurance for both the employee and eligible dependents. Retirement: Island County employees participate in a pension plan through the Washington State Department of Retirement Systems (additional 457(b) deferred-compensation plans are also available). Life Flight: Island County pays 100% of the premium for emergency air transport coverage. 11 paid holidays each year Generous paid time off and Washington-required sick leave Flexible Spending Account (optional) Wellness programs Employee assistance program Pet Insurance (optional - employee paid) Additional benefits are available to be elected (employee-paid). Student debt? Working for Island County can provide relief! Island County is a qualifying employer for the Public Service Forgiveness Program (PSLF) for full time employees. See for more details. This is a general description of the benefits offered to eligible Island County employees, and every effort has been made to ensure accuracy. If any information on this document conflicts with the provisions of a Collective Bargaining Agreement (CBA), the CBA prevails.