Administrative Assistant

The Bilingual Administrative Assistant provides high-level administrative and operational support to a nonprofit organization while serving as a key point of contact for internal staff, community members, donors, and external partners. This role requires strong organizational skills, professionalism, and the ability to communicate fluently in both English and a second language to support diverse populations. The ideal candidate will possess a bachelor's degree, strong interpersonal skills, and experience working in a mission-driven environment.

• Provide administrative support to leadership and department teams, including calendar management, scheduling meetings, and coordinating events.
• Serve as a bilingual liaison for clients, community members, donors, and stakeholders, translating verbal and written communications as needed.
• Answer phones, emails, and inquiries professionally in both languages and direct requests appropriately.
• Prepare correspondence, reports, presentations, spreadsheets, meeting agendas, and other documents.
• Maintain confidential files, records, and databases while ensuring data accuracy and compliance with nonprofit policies.
• Coordinate office operations, supplies, mail distribution, and vendor communication.
• Assist with community outreach, program coordination, and event logistics.
• Support grant, donor, and fundraising activities by maintaining records, preparing materials, and tracking documentation.
• Schedule and coordinate board meetings, committee meetings, and staff meetings, including preparation of meeting materials and minutes.
• Assist with onboarding, training coordination, and general human resources administrative tasks.
• Maintain professionalism and cultural sensitivity when working with diverse populations.
• Perform additional administrative and operational duties as assigned.

• Bachelor's degree in Business Administration, Communications, Human Services, Nonprofit Management, or related field.
• Bilingual proficiency in English and Spanish (or other language relevant to the organization's population served), including verbal and written communication.
• 2+ years of administrative support experience, preferably within a nonprofit, healthcare, education, or community-based organization.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and virtual meeting platforms.
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Ability to handle sensitive and confidential information with discretion.

• Experience working in a nonprofit or mission-driven organization.
• Experience supporting executive leadership or multiple departments.
• Familiarity with donor databases, CRM systems, or nonprofit software platforms.
• Event coordination or community outreach experience.