Accounts Payable Specialist

Application Instructions

As our Accounts Payable Specialist, you will manage the full-cycle accounts payable process, ensuring vendor invoices are reviewed, entered, approved, and processed accurately and efficiently. You will also review vendor credit applications, respond to vendor inquiries, and help resolve invoice or payment discrepancies. Additional responsibilities include verifying invoices for accuracy, completeness, proper documentation, and required approvals.

Position Description

Key Responsibilities

As our Accounts Payable Specialist, you will be responsible for:

• Maintaining accurate and organized accounts payable records and invoice files
• Reviewing, verifying, coding, and entering vendor invoices accurately and promptly
• Matching vendor invoices with purchase orders, receiving documents, and delivery tickets
• Verifying figures, postings, account codes, and supporting documentation for accuracy and completeness
• Researching and resolving invoice discrepancies and payment-related issues
• Responding promptly and professionally to vendor inquiries regarding invoice and payment status
• Entering invoices within established timelines to capture available vendor discounts
• Collecting required tax documentation, including Form W-9, when setting up new vendors
• Assisting with the preparation and processing of annual Form 1099 reporting
• Matching payments to invoices and preparing checks for mailing
• Setting up and monitoring payment schedules for vendors with recurring payments
• Maintaining positive vendor relationships while following company policies and procedures
• Providing occasional telephone and front-desk coverage as needed
• Performing additional accounts payable and administrative duties as assigned

Key Competencies

To be successful in this position, you should demonstrate:

• Strong attention to detail and a commitment to accuracy
• Effective verbal and written communication skills
• Excellent organization and time-management abilities
• A friendly, professional, and service-oriented approach
• The ability to build and maintain positive vendor relationships
• Self-motivation and the ability to work independently
• The ability to prioritize multiple responsibilities and meet deadlines
• The ability to remain composed and produce accurate work in a fast-paced environment
• Sound judgment when handling confidential financial and vendor information

Position Requirements

Qualifications

To be considered for this position, you should have:

• A minimum of two years of accounts payable experience, including full-cycle AP responsibilities
• Experience using Viewpoint software is highly preferred
• Experience working with paperless accounts payable processes is preferred
• Bilingual proficiency in English and Spanish-including speaking, reading, and writing-is a plus
• Work in office full time

Equal Opportunity Employer

We are an equal opportunity employer: We do not discriminate based on race, color, national origin, religion, creed, sex, sexual orientation, gender identity, disability, age, genetic information, marital status, military status, membership or activity in a local human rights commission, or status with regard to public assistance, or any other characteristic protected by applicable law. #LI-SC1