Office Manager

Turner Industries is a fully diversified industrial contractor. We help move the world forward by providing responsive, innovative solutions designed to increase plant production, reduce costs, reduce downtime, and even prevent shutdowns. Headquartered in Baton Rouge, LA, Turner Industries has over 20,000 employees with offices and job sites across the United States. Our single-solution approach in the petrochemical, refining, energy, pulp and paper, and related industries has made Turner one of the nation's top industrial contractors and earned us the No. 1 spot on ABC's 2024 Top Performers list. People are at the heart of everything we do. Their safety, security, and satisfaction have always been our top priorities. For proof, look no further than our strong working relationships and extraordinary workforce. Turner Industries has an immediate need for an Office Manager / Timekeeper to join our team full-time in the Lake Charles, LA area. The Field Office Manager may oversee the employee's time and attendance records on a site level and ensure accurate and timely hourly payroll submissions, cost code and KPI tracking requirements are met. May be responsible for administrative functions to support Site-specific, Corporate and Client guidelines. Non-exempt role; Reports to Site Supervision and/or FASS; Assigned duties according to specific procedures / work is checked frequently. Functional Requirements: Collect, verify, and process daily timesheets and gate logs for craft labor; r econcile field time tracking against site gate reader logs; e nsure accurate allocation of craft pay rates, overtime rules, job number assignment, and per diem; r esolve timekeeping discrepancies directly with field superintendents, foremen, and refinery contract administrators; s ubmit verified weekly time data to corporate payroll on deadline; r econcile contractor labor with client work orders and purchase orders (POs); c ompile, format, and submit accurate client invoices accompanied by required backup documentation; w ork with Project Controls to track pending change orders and ensure accurate line-item billing (for per diem POs); a ssist Managers and resolve billing inquiries with client representatives; m anage day-to-day office functions at the job site trailer/office facility; m aitain organized filing systems for site compliance documents, badging records, time cards, and client POs; s erve as the primary point of contact for all payroll or billing issues; m ay coordinate timekeeping and other site procedures handled within the timekeeping offices at the direction of site management/FASS; may work with the FASS Department in developing site specific needs; may ensure employees arriving onsite are requisitioned and set up in company and Client systems correctly based on approved contract classifications and rates; validates daily/weekly timesheets against company/Client gate access systems/paper Sign-In/Sign-Out sheets and consults differences with site supervision; enters timesheet data into company/Client respective ERP or time and attendance systems according to cost coding breakdown on the timesheets; runs reports to balance time entered against the physical timesheets to ensure accuracy and alignment; OT records are created and final integrity checks are performed; hourly payroll is submitted via FASS guidelines on a weekly schedule defined by the Payroll Department and auto deposits and/or checks are created; employee may be responsible for analyzing check corrections or cost coding issues affecting pay or invoicing of an employee as directed by supervision under FASS compliance; timely research and respond to corporate audits; may oversee numerous other tasks including, but not limited to hourly vacation tracking, terminations, rate changes, transfers to other projects, incentives/bonuses, KPI tracking/monthly reports, per diem and mileage payments; may handle check distribution via 3rd party shipping and/or USPS mail within state pay laws; perform additional assignments per supervisor's direction Qualification Standards: High school or equivalent 1+ years in administrative, office management, payroll, or job-cost billing roles Preferably prior experience managing turnaround/outage payroll or high-volume craft labor crews Preferably 3+ years directly supporting contractor operations at a refinery, petrochemical facility, or heavy industrial construction site Willingness and comfort working on-site in an active industrial or plant field environment Must have active TWIC card (or ability to pass security background screening and obtain TWIC prior to start) Intermediate to advanced proficiency in MS Excel (data entry, basic formulas, filtering, and data cross-referencing) Experience using digital timekeeping, ERP, accounting, or payroll software (e.g., SAP, ADP, etc.) Strong organizational skills with high attention to numerical detail Reliable attendance with the ability to consistently hit firm recurring deadlines (e.g., weekly payroll cutoffs) Clear written and verbal communication skills to interface with field crews and managers Must possess analytical and computer skills Timekeeping, Payroll, Office Management, and limited HR knowledge Post offer drug / alcohol screen, physical evaluation, and signed acceptance of the company Drug, Alcohol and Contraband Policy Comply with company and client job site safety requirements Must not pose a direct threat to the health or safety of others in the workplace Compensation Final agreed upon compensation is based upon individual qualifications and experience. Benefits Depending on your employment status, benefits include health, dental, vision, life, ADD, voluntary life / ADD, disability benefits, leaves of absence, 401k, paid time off, paid holidays, telehealth access, and employee assistance program. Physical Involvement: May be required to do the following: reaching in all directions; standing / sitting; walking; pushing; pulling; bending; kneeling; crouching/squatting; seeing with or without correction; hearing with or without correction; wearing respirator and other PPE; typing / data entry; stepstool use Turner Industries is an equal employment opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, national origin, disability and/or protected veteran status in accordance with governing law. #J-18808-Ljbffr Turner Industries