Administrative Assistant II

Job Description: The primary responsibility of the Administrative Assistant II role is providing administrative support for assigned offices through a variety of tasks to ensure efficient operations. The Administrative Assistant II also provides client support with the ability to navigate one Vendor Management System. This role reports to the Administrative Supervisor.

Primary Responsibilities:

50% Data Entry:

Enters Client job orders in Edge

Enters Client sourced information into Edge (i.e., meetings/notes, interviews, communications, activities)

Documentation sharing with office (i.e., sending out job order information to teams, updating dashboards)

15% Administrative Office Support:

Completes empty hours

Sends FedEx packages when needed

Codes invoices to be paid

Sets up skill tests Sets up new hire desks

15% Client Support:

Able to navigate one VMS

Pulls information for job orders

10% Office Upkeep:

Orders office and kitchen supplies

Maintains shared office spaces (kitchen, supply closet, reception, printer stations)

10% Development and Additional Responsibilities:

Stays current with industry trends and best practices through regular research and professional development Develops and maintains relevant skills

Performs any other duties and tasks as assigned by management

Success Metrics:

OKRs as determined by manager

Required Competencies:

Collaborative Partner

Customer Service

Detail Oriented

Interpersonal Communication

Time Management

Experience Requirements:

2+ years of Administrative Experience

High School education required

Working experience in Microsoft Office Suite (Outlook, Word, Excel)