Accounts Receivable Specialist

Accounts Receivable Specialist

The Accounts Receivable Specialist manages the full accounts receivable cycle, ensuring accurate billing, timely cash application, and effective collections to maintain the integrity of the organizations financial records. This role oversees customer accounts, supports accounting projects, and leverages ERP and Excel skills to provide clear, reliable financial information.

Responsibilities

• Oversee accounts receivable customer accounts and monitor activity to ensure customer payments are received in a timely manner.
• Take proactive steps on past-due balances, including conducting customer collections, filing disputes, and driving other payment resolution efforts with a strong focus on timing and follow-through.
• Apply customer payments accurately in the order management system to maintain precise accounts receivable records.
• Manage billing activities to ensure invoices are accurate, complete, and issued promptly to customers.
• Perform cash applications by accurately recording cash receipts and applying payments to the correct customer accounts and invoices.
• Create and distribute weekly statements for the largest customers to provide clear visibility into account status and outstanding balances.
• Support ad hoc accounting reporting needs by preparing data, generating reports, and assisting with special projects as requested by the accounting team.
• Collaborate with the accounting team to improve processes, enhance accuracy, and support overall financial operations.
• Use Microsoft Excel, including sorting, filtering, and basic pivot tables and VLOOKUPs, to analyze accounts receivable data and support reporting needs.

Essential Skills

• 2+ years of experience with accounts receivable, billing, and collections within an organization with more than $50M in revenue.
• 2+ years of experience with cash receipts and applying payments to customer accounts.
• 2+ years of experience using an ERP system such as NetSuite, SAP, Oracle, JD Edwards, Workday, Microsoft Dynamics GP (Great Plains), or QuickBooks.
• 2+ years of experience using Microsoft Excel, including sorting, filtering, and working with basic pivot tables and VLOOKUPs.
• Hands-on experience with accounts receivable processes, including billing, collections, and cash applications.
• Ability to manage customer accounts and monitor payment activity to ensure timely collections.
• Proficiency in applying payments accurately within an order management or accounting system.
• Strong attention to detail and a high degree of accuracy in financial and accounting entries.
• Effective communication skills for interacting with customers and internal stakeholders regarding billing and collections.
• Proficiency with Microsoft Office applications.

Additional Skills & Qualifications

• Associates degree.
• Experience working on a small accounting team and collaborating closely with colleagues.
• Ability to support ad hoc accounting reports and special projects.
• Comfort working with multiple ERP platforms or adapting quickly to new financial systems.
• Strong organizational skills and the ability to prioritize work in a deadline-driven environment.
• Customer-focused mindset with a professional approach to resolving payment issues and disputes.

Work Environment

This role is fully onsite, working five days per week at a modern, state-of-the-art facility in Garnet Valley, PA.

Job Type & Location

This is a Contract to Hire position based out of West Chester, PA.

Pay and Benefits

The pay range for this position is $24.00 - $26.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in West Chester, PA.

Application Deadline

This position is anticipated to close on Oct 19, 2026.