Executive Administrative Partner

Job Description

Job Description

Title

Executive Administrative Partner

Executive Administration

Reports To

President

About Payroc
Payroc is a global payments technology company helping businesses get paid, grow faster, and operate smarter. From powerful POS systems to seamless online and mobile payment solutions, we equip merchants with the tools they need to succeed in today’s fast-moving commerce landscape.

At Payroc, our culture is built around people who lead with grit, take ownership, and are not afraid to be a boss when it comes to driving results. We believe the best solutions start when we listen first to our customers, our partners, and each other so we can deliver payment experiences that truly make a difference for the businesses we serve.

We are a team that moves quickly, thinks entrepreneurially, and celebrates big wins together. If you are energized by building relationships, solving real business problems, and creating opportunities for yourself and your clients, Payroc is the kind of place where you can make an impact and grow your career.

Position Overview

We seek a highly organized and proactive Executive Administrative Partner to support our President in managing day-to-day administrative tasks, scheduling, and strategic coordination. This role will act as a key liaison for the President, ensuring seamless scheduling, follow-ups, and workflow optimization. The ideal candidate is detail-oriented, resourceful, and able to anticipate needs while bringing a creative and strategic mindset to the role.

This position requires a hybrid work arrangement (3 days in office), with in-office presence in Tinley Park, IL or Lakewood Ranch, FL (whichever office is closer) and the flexibility to work remotely. Since the President is based in Florida, strong communication via video calls and virtual collaboration will be essential.

Duties and Responsibilities

• Executive Support & Coordination
  • Maintain and manage the president’s daily schedule and meeting arrangements.
  • Prepare and Submit expense reports in a timely and organized manner.
  • Reviewing the executive’s submitted expense reports and approvals for the president.
  • Serve as a key point of contact, taking meeting notes and ensuring action items are captured and followed up on.
  • Proactively review the President’s calendar, anticipating upcoming needs and conflicts.

• Strategic & Creative Collaboration
  • Assist in brainstorming, ideation, and strategic discussions with the president, providing insights and organizing key takeaways.
  • Help structure and refine presentations, talking points, and documents.
  • Take initiative in identifying opportunities to improve workflow, optimize scheduling, and enhance efficiency.

• General Administrative & Personal Support
  • Handle occasional personal errands or tasks as needed.
  • Maintain organization of files, documents, and correspondence.
  • Could also serve as a mentor to other administrative functions as necessary.

Qualifications

• 4+ years of experience as an executive assistant, administrative coordinator, or similar role supporting senior leaders within an organization.
• Strong organizational skills, time management, and attention to detail.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Teams).
• Excellent communication skills with the ability to interact professionally with senior executives.
• Creative and strategic thinker, able to anticipate needs and take initiative.
• Comfortable with hybrid work and remote executive support.
• Ability to handle sensitive and confidential information with discretion. Confidentiality and maintaining a level of autonomy are key in this role.

Travel Component

• Occasionally, you may be required to travel with the executive team, but this may be minimal. Less than 10%

Working Conditions

• Extensive desk-based work, including prolonged periods of computer use and administrative tasks.
• Frequent interaction with team members, leadership, vendors, and external contacts.
• Occasional physical tasks such as lifting office supplies, deliveries, or meeting materials (up to 25 lbs).

Job Classification

• Exempt

Equality
At Payroc we are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individuals’ qualifications without regard to race, color, religion, national social or ethnic origin, sex, age, physical, mental, or sensory disability, sexual orientation or any other status protected by the laws regulation in the location we operate. Payroc does not tolerate discrimination or harassment based on any of these characteristics.

Payroc is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Human Resources Department at View email address on us.fitly.work

Compensation and Benefits
Our compensation reflects the cost of labor across several U.S. geographic markets. Actual compensation may vary based on a number of factors, including location, job-related knowledge, skills, and experience. Depending on the position offered, additional forms of compensation – such as bonuses, incentives, or equity – may also be included as part of the total compensation package. We offer a comprehensive range of benefits to support your overall well-being, both personally and professionally. These may include medical coverage, financial benefits, and wellness support tailored to your needs.

Candidate Privacy Notice
We are committed to protecting the privacy and security of personal information provided to us during the recruitment and hiring process. Our Candidate Privacy Notice explains how we collect, use, store, and protect your personal data when you apply for a role with us. This notice applies to all job applicants and candidates, including those located in the European Economic Area (EEA), the United Kingdom, Canada, and other applicable jurisdictions. You can find our Candidate Privacy Notice on our Careers Page under FAQs.

Note to Agencies
Payroc does not accept resume submissions from agencies outside of existing agreements. Please do not send unsolicited resumes to Payroc HR or to Payroc employees. Payroc is not responsible for any fees associated with unsolicited resume submissions.