Administrative Assistant

Administrative AssistantIMEG, formerly FHI Studio, is hiring an Administrative Assistant in New York, NY to provide administrative support for assigned engineering teams and complete day-to-day administrative tasks. This role also uses and reviews IMEG standard document templates.You will work within the team's monetary budget and collaborate with cross-functional teams to meet project goals and client expectations. The team supports transportation, planning, and landscape architecture markets.Location: New York, NYDiscipline: Administrative ServicesMarkets: Transportation; Planning; Landscape ArchitectureOwnership: 100% employee-owned (ESOP)Work Schedule: 20 hours per week In-officeBenefits: Not eligible (part-time role)Sponsorship: Not availableWhat You'll DoFollow and promote IMEG Standards.Provide administrative support to assigned engineering teams and assist other teams as needed.Maintain confidentiality of project, client, corporate, and employee matters.Work with engineering specifications for applicable disciplines.Attend and actively contribute to group meetings.Answer phones as needed.Arrange meetings and travel for the team or office as needed.Handle incoming and outgoing mail and shipping as needed.Use and review IMEG standard document templates.Work within the team's monetary budget and collaborate with cross-functional teams to meet project goals and client expectations.What You'll BringRequired EducationHigh School Diploma/GED requiredExperienceNo experience required, 1 year experience with engineering administration preferredRequired Skills/AbilitiesAbility to multi-taskAbility to work with staff of all levelsStrong communication and organizational skillsProficient in MS Office Suite including but not limited to Word, Excel, and OutlookStrong customer service orientation coupled with the ability to exhibit and maintain a positive attitudeTeam player but also able to work on own initiativeSelf-motivated and flexiblePreferredAssociate Degree preferredPhysical RequirementsProlonged periods of sitting at a desk and working on a computerMust be able to lift 15 pounds at timesAbout the TeamPublic-sector transportation, planning, urban design, and environmental work concentrated across Connecticut and the Northeast.Active portfolio includes transportation planning, community planning, urban design, environmental and natural resource planning, and landscape architecture.Recent work includes Greater Hartford Mobility Study, Government (City/County/State), and Fairfield POCD, Government (City/County/State).Why IMEGEmployee ownership (ESOP), fully vested at all times, with a 3% to 6% company contribution, plus year-end profit sharingIDEA Program: a firm-wide innovation accelerator where employees across every discipline develop and scale new tools, from VR and AI to carbon-reduction technologyPE, SE, and other license exam prep and support, with a clear path from EIT to PEDress for Your Day flexibility (wear what fits your day)Generous time off, including 6 paid holidays and 3 additional floating holidaysMedical, dental, and vision coverage starting day one, with preventive care at 100%, a $50/month wellness credit, and a Calm subscriptionMEG, our in-house AI platform, helps employees find information and build agents that streamline project workflows and calculationsState of New York Pay Range: $25.00 – $30.00 per hourBring Your Career to IMEG