Administrative Specialist II

Position Details

Position Information


Internal Posting?

Posting Number
SP005388P


Position Title
Administrative Specialist II


Division/College
University Outreach-Northern Idaho


Department
Coeur d'Alene Center Operations


Location
Coeur d'Alene


Posting Context Statement


This position focuses on a variety of customer service, program, and support functions at the University of Idaho Coeur d'Alene (UICDA). The incumbent is the front-line representative and serves as a member of UICDA. The incumbent supports the UICDA team and provides information to the public, employers, alumni, current and prospective students, and faculty/staff.

Position Overview


The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

• Compose, proofread, edit and distribute a variety of business documents and routine reports
• Maintain schedules and event calendars
• Coordinate logistics for regular travel and meetings
• Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
• Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
• Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
• Manage inventory
• Other duties as assigned

Unit URL

Position Qualifications


Required Experience

• One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
• Using computer software and applications for word processing, spreadsheets, email and internet research
• Balancing a workload of assigned tasks to meet multiple deadlines

Required Education

• High School Diploma or equivalent

Required Other

• None

Additional Preferred

• Associate's or Bachelor's degree, Bachelor's preferred
• Two years of administrative experience; independently solving problems/performing liaison activities in a work setting; coordinating activities requiring complex arrangements; developing and summarizing material for reports on a frequent or recurring basis; providing office support functions; composing a variety of business documents; researching, compiling, and summarizing data for reports
• Experience working in customer service environment
• Ability to work cooperatively with on- and off- campus organizations
• Handling multiple projects simultaneously and respond to the needs of staff and clientele
• Knowledge of University of Idaho policies and procedures
• Experience working independently, with minimal supervision
• Editing and writing business correspondence using proper grammar and punctuation as demonstrated in application materials
• Experience using computer information systems that manage an organization's finances, business processes and/or records
• Using computers for word processing, email, internet searches, data organization and records management
• Experience collecting and compiling data
• Experience with database management
• Knowledge of Banner

Physical Requirements & Working Conditions

• None

Degree Requirement
N/A: No degree requirement

Posting Information


FLSA Status
Non-Exempt


Employee Category
Classified


Pay Range
$18.79 per hour or higher depending on education and experience


Type of Appointment
Fiscal Year


FTE


0.65

Full Time/Part Time
Part Time


Funding

A visa sponsorship is available for the position listed in this vacancy.
No


Posting Date
07/28/2026


Closing Date

Open Until Filled
Yes


Special Instructions to Applicants


Applications received by August 11, 2026 will receive first consideration.

Applicant Resources




Background Check Statement


Applicants who are selected as final possible candidates must be able to pass a criminal background check.

EEO Statement


The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.