Billing Specialist

The ideal candidate will have hands-on construction billing experience, including AIA billing, time and material (TM) billing, work orders, and invoicing. They should be highly organized, detail-oriented, and comfortable managing project billings, coordinating with Project Managers, and maintaining accurate financial documentation. Experience with Spectrum ERP, Textura, and Procore is a plus. A degree is not required if the candidate has the relevant experience.

Responsibilities

• Prepare monthly AIA, time and material (TM), and work order billings for assigned projects
• Prepare and process invoices, ensuring accuracy and timely submission
• Assist with change orders in the ERP system, verifying project scope and values
• Coordinate with Project Managers on schedules of values, change orders, and monthly progress billings
• Ensure lien waivers are collected and processed according to client requirements
• Maintain accounts receivable records and follow up on past-due invoices and collections
• Reconcile vendor invoices as needed
• Submit weekly and monthly billings through external portals such as Textura and Procore
• Work with Project Managers and field Foremen to verify time and material pricing
• Maintain accurate project files, contracts, change orders, and billing documentation
• Update project information in the ERP system and shared folders
• Provide timely billing and financial reports to Project Managers
• Collaborate with the Controller and Operations Managers on project accounting tasks
• Build and maintain positive relationships with internal teams, clients, and vendors

Qualifications

• Previous experience as a Billing Specialist or in a similar role required
• Construction billing experience required; must be able to work independently without extensive training
• Experience with AIA billing, time and material billing, work orders, and invoicing
• Knowledge of lien waivers, change orders, and project billing processes
• Experience with Spectrum ERP preferred
• Experience with external billing portals such as Textura and Procore is a plus
• Strong understanding of accounts receivable and collections
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to work independently and collaborate with Project Managers and accounting teams
• Public notary commission is a plus
• Degree is not required with relevant experience
• Comfortable working fully onsite, Monday through Friday, 8:00 AM5:00 PM
• Compensation of $70,000$90,000 annually, depending on experience
• Eligible for a performance-based bonus after one year of employment, based on company and individual performance