Contract Administrative Assistant

Contract Administrative Assistant

Valkyrie Enterprises has an immediate need for a Contract Administrative Assistant in San Diego, CA. This role will require being in office 4-5 days a week. This job will have a hybrid/remote schedule.

Job Description

• Provide pre and post-award support for the Contracts team.
• Manage and complete incoming contractual work items to include creation of documents, reports, correspondence and entry of such items into various tracking spreadsheets.
• Interacting and proactively communicating with the Contracts team on a daily basis to help manage the workflow and daily activities.
• Ensure all contract items and forms are completed timely and returned to the appropriate Contracts team member for further action.
• Proactively manage and prioritize work within your queue to effectively execute on a daily basis.
• Update and maintain Contracts Listing and POCs.
• Maintain the Contracts team schedule in Outlook, ensuring that all contractual items with due dates are scheduled with reminders.
• General understanding of revenue recognition guidelines and accounting principles.
• Assume responsibility for the Contracts team's electronic file organization and management.
• Support or manage assigned short-term and long-term projects on an on-going basis.

Qualifications

• Must have a BA/BS or minimum five years business experience.
• Must have a general understanding of commercial and government contract management.
• Must have a strong knowledge and use of all Microsoft Office Suite products, specifically Excel skills.
• Must have excellent analytical and problem-solving skills.
• Must have an excellent customer service attitude, communication skills, and interpersonal skills; must be able to pay attention to detail.
• Must have excellent organizational and time management skills.
• Must have the ability to work independently and make timely and sound decisions.

Security Requirements

• Must have the ability to obtain and maintain a security clearance.

Travel Requirements

• Minimal travel- less than 10%
• If position requires travel by domestic flight or access to secure federal facilities/military bases, candidate must be able to obtain (by start of position) and maintain appropriate identification credentials, such as REAL ID.

Physical Requirements

• Must be able to work in an office environment.
• Remaining in a stationary position, often standing or sitting for prolonged periods, moving about to accomplish tasks or moving from one worksite to another, communicating with others to exchange information, repeating motions that may include the wrists, hands and/or fingers, light work that includes moving objects up to 20 pounds.

Valkyrie strictly adheres to a policy of equal employment opportunity. This policy is based on Valkyrie's commitment to hire and retain qualified employees consistent with position requirements; and to seek, employ, promote and treat all employees and applicants for employment without regard to race, color, religious creed, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental disability, age, military status or protected veteran status, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition, genetic information or sexual orientation or other protected characteristics. Additionally, Valkyrie Enterprises provides a variety of benefits to eligible employees to support your best health, wellness, and future, to include medical/dental/vision options, company paid life and disability insurances, 401k with match, education reimbursement, as well as company paid holidays and paid time off (PTO).