Project Management Coordinator

Thorlabs is pleased to play a role in advancing science through the components, instruments, and systems we design and manufacture. We believe that science and innovation have great potential to improve the world around us and are committed to advancing photonics (i.e., light-based) technologies that positively impact our customers, employees, and communities. Via educational outreach and more sustainable business practices, we continuously invest in a brighter future. We recognize that each of our employees is a unique individual with the ability to contribute to our success and seek to find great people who will thrive in our fun, fast-paced culture. The PMO Coordinator, as part of the Project Management Office (PMO), works closely with business, operations, and technology leaders across the company to support critical transformation projects that advance Thorlabs’ strategic vision. This is a learning-focused role with strong mentorship from senior project managers and leaders, offering broad exposure to strategic initiatives across the company. Although the position is based in Newton, NJ, occasional travel to other Thorlabs locations may be required. Responsibilities Assist with the creation and maintenance of project plans, schedules, RAID logs (risks, assumptions, issues, dependencies), and status reports. Provide management with timely and accurate project information, metrics, and reporting (e.g., dashboards, summary updates). Help coordinate day-to-day project activities, including scheduling meetings, tracking action items, and following up with stakeholders. Communicate project outcomes, decisions, and next steps clearly and in a timely manner to relevant stakeholders. Contribute to the development and execution of change management and communication plans (e.g., stakeholder decks, FAQs, training announcements). Work with business partners to help assess, track, and report on the financial and operational benefits of project efforts. Perform project tasks that may have limited established guidelines, using judgment to address questions or issues as needed. Provide basic training and guidance on project processes and tools; serve as a liaison to other departments where appropriate. Prepare and maintain project documentation, including technical summaries, case studies, and training materials. Support continuous improvement activities to address short- and long-term operational challenges. Assist in the development and documentation of process models and process maps. Help facilitate the setting of priorities, objectives, goals, and metrics for projects, and support ongoing monitoring and control. Ensure a project plan is documented, agreed, and maintained for assigned initiatives. Capture and share lessons learned and best practices from projects to support PMO maturity. Experience Experience with enterprise-wide and/or cross-functional large-scale initiatives with high degree of complexity preferred. Exposure to manufacturing, distribution, or technology environments is a plus. Entry level to 2 years' experience required. Education Bachelor’s Degree in business, industrial engineering, or related field of study or equivalent work experience preferred. Specialized Knowledge and Skills Must have strong analytical skills (with six sigma/operations background preferred). Excellent written and verbal communication skills; ability to communicate with individuals at all levels of the organization. Demonstrated ability to work in a multi-cultural environment and worldwide entities. Proficiency with Microsoft Office (Excel, PowerPoint, Word, Outlook); experience with project management tools (e.g., Microsoft Project, Planner, or similar) is a plus. Experience with ERP/MRP systems preferred. Detail oriented. Strong ability to work independently. Sound judgment and strong decision-making skills appropriate to a junior level project role, with a willingness to elevate issues when needed. Other Requirements Ability to travel up to 10% of time as needed. Compensation $66,000 - $70,000 annually Equal Employment Opportunity Thorlabs values its diverse environment and is proud to be an Equal Employment Opportunity/Affirmative Action employer. All qualified individuals will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law. Benefits Thorlabs offers a complete benefits package that includes medical, dental and vision insurance, company paid life insurance, a generous PTO package, a 401(k) plan, and tuition reimbursement just to name a few. #J-18808-Ljbffr Thorlabs