Contracts and Grants Officer - Davis, CA,

Apply for Job Job ID 86020
Location DAVIS
Full/Part Time Full Time
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Job Description

2 Positions Available

Position Summary:

The Contracts and Grants Officer is responsible for the review, institutional approval and submissions of proposals to a variety of federal and non-federal sponsors. This role includes the review and negotiation of sponsor awards and agreements and processing non-financial post award actions. The Contracts and Grants Officer provides advice and guidance regarding sponsored project administration to department administrators and Principal Investigators (PIs), works with sponsors to resolve proposal and award issues, and coordinates input from a variety of central offices.

Department Summary:

Our goal at the Office of Contracts and Grants is to provide principal investigators assistance with proposal preparation and with resources and expertise so that they may better understand contract and grant administration and successfully administer sponsored awards. The UC ANR Office of Contracts and Grants (OCG) is the authorized organizational representative for all extramurally sponsored projects at UC Agriculture and Natural Resources.

This position is a career appointment that is 100% fixed.

The home department is the Contracts & Grants. While this position normally is based in Davis, CA, this position is eligible for hybrid flexible work arrangements for applicants living in the State of California at this time. Please note that hybrid flexible work arrangements are subject to change by the University.

Pay Scale: $ 66,500.00/year to $ 92,400.00 /year

Job Posting Close Date:
This job is open until filled. The first application review date will be 5/19/2026

Key Responsibilities:

70%

Award Administration/Subcontract Administrator/Post Award Administration:

Review and negotiate awards. Review the terms and conditions of incoming awards for applicability to educational institutions and consistency with University policies. Seek correction or clarifications. Obtain additional information from University policies. Maintain contact with investigator through award process. Obtain final signatures. Prepare sub awards to collaborators. Negotiate changes with sub awardee. Obtain final signatures. Consult with Contract and Grant Analyst Supervisor. Suggest when exceptions to Agriculture and Natural Resources (ANR) or University policies are warranted. Seek reviews and approvals from senior officials such as those at ANR or Office of the President. Confirm receipt and documentation of all required project approvals such as commitment of space or other resources, human or animal subject use, financial disclosures, and commitment of matching or cost sharing funds. Function as a resource to the investigator(s) and their administrative units. Review on-going post-award issues such as no-cost time extensions, carry-forward of funds, and re-budgeting between cost categories. Determine whether requests can be approved by the University/ANR or require sponsor approval. Analyze information. Formulate and select resolutions. Respond to questions from investigators, administrative staff and sponsoring agencies. Communicate essential terms of grant awards.

25%

Proposal Administration:

Advise investigators, administrative staff, and sponsor officials. Review "Calls for Proposals" and other proposal solicitations. Review proposals for compliance with both sponsor and University policies. Confer with investigators and administrators. Approve, with delegated authority, and submit proposals/grant applications on behalf of the University. Review requests for advance spending authorization prior to receipt of award document and verify funding commitment from the sponsoring agency representative.

5%

Other Activities :

Participate in training and outreach activities. Contribute to the Office of Contracts and Grants unit's ongoing efforts to improve forms, website, and processes. Maintain current and accurate data in the unit's tracking and reporting databases. Perform other related duties as assigned.

Requirements:

• Bachelor's degree in related area and / or equivalent experience / training

• Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

• Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

• Ability to manage significant volume of transactions.

• Ability to perform complex financial analysis and customized reporting.

• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

• Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.

• Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

Preferred Skills:

• Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsors guidelines.

Special Conditions of Employment:

• Must possess valid California Driver's License to drive a County or University vehicle. Ability and means to travel on a flexible schedule as needed, proof of liability damage insurance on vehicle used is required. Reimbursement of job-related travel will be reimbursed according to University policies.
• The University reserves the right to make employment contingent upon successful completion of the background check. This is a designated position requiring a background check and may require fingerprinting due to the nature of the job responsibilities. UC ANR does hire people with conviction histories and reviews information received in the context of the job responsibilities.
• As of January 1, 2014, ANR is a smoke- and tobacco-free environment in which smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes), is strictly prohibited.
• As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time totime. Federal, state, or local public health directives may impose additional requirements.

• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

1. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy

  • UC Anti-Discrimination Policy

    • Abusive Conduct in the Workplace

About Us

The University of California Agriculture and Natural Resources (UC ANR) brings the power of University of California research and education to all 58 California counties. Through research and extension in agriculture, natural resources, economic growth, nutrition, and youth development, we work to improve the life of every Californian.

Collaborating to solve problems.

Connecting to serve communities.

For over 100 years, our advisors, specialists, faculty and staff have been committed to connecting Californians to their land grant university. We are highly collaborative and mission-driven to promote the health and well-being of people and places across the state. We are also trusted partners with hundreds of community organizations in addressing California's most pressing challenges.

It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

How to Apply

Internal Candidates*: To apply as an internal UC ANR employee, please go to:

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*Employment applications must be submitted online through our careers site. Please note, we do not accept resumes or applications by email or on paper.