Regional Contracts Administrator

Job Description

Job Description

Contracts Administrator:

At B&A, we foster and embrace a distinct set of values that we live by and instill in all aspects of our organization: dedication, commitment, partnership, trust, and recognition. We have incorporated these values into successful delivery for our customers since 1988. B&A believes in ensuring its employees feel deeply connected to B&A, recognizing successes and hard work, and providing continuous opportunities to learn and grow. Our people are entrepreneurial thinkers that combine mindset, vision, and experience to drive value – not only to us as an organization, but to the clients we support. We promote a collaborative culture with our clients, and with each other, as one team working towards a common vision. We’d love for you to join our team!

Job Summary:

We are seeking a detail-oriented Contracts Administrator with experience in U.S. Government contracting to support contract management and compliance activities throughout the contract lifecycle. Working closely with senior contract professionals, program teams, and business development, the Contracts Administrator will assist in contract preparation, documentation, reporting, and coordination efforts. This role ensures compliance with the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and other federal requirements while helping maintain B&A’s contractual and financial integrity.

Responsibilities

• Provide ongoing support to the Department of Transportation/Federal Transit Administration
• Assist in managing contracts, grants, and cooperative agreements
• Provide support to various program offices with the drafting of requirements and preparation of acquisition package materials
• Work with program managers on procurement policies, regulations, and procedures
• Support multiple purchasing actions in a fast-paced environment
• Collaborate with a variety of Program Offices to ensure that all acquisition package components are completed in a compliant manner
• Maintain working knowledge of the Federal Acquisition Regulation (FAR) and agency supplemental regulations; utilize all applicable regulations, policies, and procedures

Education and Experience

• Bachelor’s Degree (BA/BS) with at least 5 years of federal government procurement/acquisition experience (working on the government side)

Required Skills

• Knowledge of and experience with the Federal Acquisition Regulations (FAR)
• Knowledge of federal government acquisitions of commercial supplies and/or services
• Experience performing reviews/QA/QC of independent government estimates (IGE) prepared by General Engineers (IGEs support the award of task orders to Project Management Oversight Consultants – PMOC)
• Must have experience reviewing PMOC invoices and making recommendation to General Engineers for payment
• Experience reviewing grantee sole source justifications and making recommendation to General Engineers for approval
• Experience reviewing grantee procurement policies and advance payment requests
• Experience reviewing change order review findings and making recommendations to General Engineers.
• Experience applying the allowable cost requirements in 2 C.F.R. 200
• Must have good communication, organizational, and interpersonal skills
• Ability to work with minimal guidance and supervision

Desired Skills

• Experience with major contract writing systems 
• Experience purchasing within the transportation field 
• Experience as an 1102 in the Federal Government 

Security Clearance

• Must be a U.S. Citizen able to pass a Public Trust security investigation

Physical & Work Environment Requirements

Employees must be able to perform the essential functions of this position, with or without accommodation.

• Ability to remain stationary for extended periods while working at a computer.
• Frequently operate standard office equipment, including computers and telephones.
• Ability to communicate effectively in person, by telephone, video conference, and email.
• Occasionally move about the office and lift up to 20 pounds.
• Ability to work the assigned schedule with regular and reliable attendance.
• Ability to travel up to 10% as required.

More About B&A:

Notable Clients
B&A has grown to be a company that is trusted by our clients for exceptional service, innovative solutions, and inspired employees. Our service extends through federal, state, and local Government, the private sector, and higher education. Some of our notable clients include Department of Homeland Security, U.S. Customs and Border Protection, U.S. Senate, U.S. Courts, U.S. Census Bureau, U.S. Navy, and more.

Benefits and Programs

B&A is proud to offer three robust individual and family medical plans to full time employees, including a Health Savings Account (HSA) option as well as two tiers of dental coverage, vision, life & AD&D, disability, accident, hospital indemnity, and critical illness insurance. In addition to these benefits, B&A employees enjoy paid time off, B&A sponsored trainings and certifications, pet insurance benefits, commuter transit benefits and a free subscription to a virtual exercise platform (NEOU). B&A’s 401(k) plan is available to all employees and includes a company matching contribution.

B&A has launched several programs to focus on employee engagement, wellness, and assistance. These include:

• The B&A Cares program: 30/60/90-day wellness check ins, personal development, financial management, and stress management seminars, and more
• A formal mentorship program
• Job shadowing and cross training opportunities
• Brand Ambassador program
• Employee Assistance Program (EAP) - Access to various support resources to include counseling, legal guidance, financial planning, and more
• Monthly teambuilding events
• B&A Annual Wellness Challenges: #StepWithB&A, #WalkDuringLunchWithB &A, #VolunteeringWithB&A, #ExerciseDuringLunchWithB &A, and more

At B&A, we place significant importance on improving the communities and lives of citizens across the nation through our involvement, technology expertise, and employees. B&A puts an emphasis on charitable efforts in the Northern Virginia area, including Capital Area Food Bank pantry drives, book donations, Hope for Henry Foundation events, and many more. In recognition of all these efforts, B&A has been named a Companies as Responsive Employers (CARE) award recipient by Northern Virginia Family Services and nominated by the Northern Virginia Chamber of Commerce for Outstanding Corporate Citizenship Award.

EEO

B&A provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. B&A complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy covers conduct occurring at B&A’s offices, and other workplaces (including client sites) and all other locations where B&A is providing services, and to all work-related activities.

EEO is the Law

B&A participates in e-Verify. We provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee’s I-9 Form to confirm work authorization.