Real Estate Legal Assistant

Job Summary

A well-established law firm in West Palm Beach, FL is seeking an experienced Real Estate Legal Assistant to support a busy real estate practice. This direct hire opportunity is ideal for a detail-oriented legal professional who enjoys working closely with attorneys, clients, lenders, title companies, and other parties involved in commercial and residential real estate transactions.

The Real Estate Legal Assistant will play an important role in keeping transactions organized, deadlines on track, and client communications handled professionally. This position offers a stable full-time schedule, competitive compensation, comprehensive benefits, and the opportunity to join a professional legal environment with supportive attorneys, collaborative teamwork, and meaningful client-facing work.

Key Responsibilities

- Draft, revise, review, and format real estate contracts, leases, closing documents, correspondence, and related legal materials.
- Coordinate real estate transaction preparation, including document organization, closing support, and communication with involved parties.
- Maintain accurate legal files, transaction records, calendars, deadlines, and matter documentation.
- Support multiple attorneys with administrative tasks, document management, scheduling, client communications, and matter follow-up.
- Handle billing support, time entry review, client invoicing, new business intake, and matter opening procedures.
- Protect confidential firm, client, and transaction information with professionalism and discretion.

Compensation and Benefits

- Salary: $50,000 to $70,000 per year.
- Job Type: Direct hire.
- Schedule: Full-time, Monday through Friday.
- Work Arrangement: Onsite in West Palm Beach, FL.
- Benefits: Competitive compensation and comprehensive benefits package available.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Support attorneys with commercial and residential real estate transactions from intake through closing.
- Prepare, revise, redline, organize, and maintain real estate contracts, leases, and legal documents.
- Coordinate calendars, deadlines, client communications, billing, invoicing, and matter administration.
- Assist with transaction workflow, closing preparation, and legal file management.

- 5+ years of experience as a Legal Assistant, preferably within real estate law.
- Prior experience supporting multiple attorneys in a law firm environment.
- Strong understanding of real estate transactions, legal documentation, leases, contracts, and closing processes.
- Proficiency with Microsoft Word, Outlook, and Excel.
- Experience using document management systems and redlining legal documents.
- Excellent organizational skills with the ability to manage multiple priorities and deadlines.
- Strong written and verbal communication skills with a professional client service approach.
- Ability to maintain confidentiality and handle sensitive legal and client information appropriately.
- Proactive, detail-oriented, reliable, and comfortable working in a deadline-driven environment.

Preferred Qualifications

- Bachelor’s degree or equivalent professional experience.
- Prior experience supporting both commercial and residential real estate matters.
- Experience with legal billing, time entry review, client invoicing, and new matter intake.
- Strong relationship management skills and comfort communicating with clients, attorneys, lenders, title companies, and transaction parties.