Information and Record Clerks, All Other

Overview We are hiring Information and Record Clerks, All Other for one of our clients in Ocoee, FL . The submitted candidate(s) must be able to perform the following duties and/or tasks: Responsibilities Document review: Review physical and digital records for completeness, accuracy, and relevance; identify document types and groupings; flag missing, duplicate, or inconsistent records for follow up. Preparation for scanning: Remove staples, paper clips, and bindings; repair damaged documents as needed; organize records in logical order (chronological, alphabetical, or by FPID, SPN, WPI number); insert separator sheets where applicable; ensure legibility and readiness for high quality scanning. Document scanning: Operate appropriate scanning equipment and apply required resolution standards; convert physical records into approved digital formats (e.g., PDF); ensure image clarity, correct orientation, and completeness of scanned files. Indexing and data entry: Assign and verify metadata (e.g., name, date, project number, document type); input and validate indexing data in designated systems or databases; maintain consistency with naming conventions and filing structures. Records search and retrieval: Locate and retrieve records from archived databases, repositories, or storage systems; validate results against request criteria; provide timely access to requested records. Uploading and application integration: Upload digitized documents to designated applications, EDMS, or case management platforms; ensure proper file association, tagging, and accessibility; troubleshoot upload or ingestion errors. Quality Assurance (QA) and Quality Review (QR): Perform QA checks to confirm clarity, completeness, and accuracy of scanned images; conduct secondary QR to validate indexing, data entry, and classification; document and resolve discrepancies. Application and workflow coordination: Coordinate with application owners, stakeholders, and departments to ensure proper document flow and system alignment; track document status; support system related issues and process improvements. Compliance and confidentiality: Ensure all processes comply with records management policies, retention schedules, and regulatory requirements; maintain confidentiality and secure handling of sensitive information. Records retention and destruction: Identify records eligible for destruction based on approved retention schedules and applicable laws; carry out secure destruction in accordance with Florida Public Records Law and state guidelines, including completion of the Records Disposition Request form; maintain documentation and certificates of destruction for audit purposes. Qualifications 2+ years records/document management, retention, quality assurance, and quality control. Education Associate's degree in science in Library and Information Technology, Library and Archives Assisting, Archival Studies, Records/Information Management, or another related field. Or equivalent work experience. Work Hours Monday Friday, 8:00 AM 5:00 PM. #J-18808-Ljbffr Biogensys