Executive Assistant

Job Responsibilities:

• Drive meeting agendas and recap/next steps for Staff Meetings
• Assist VP with creation of Power Point decks for internal and external presentations.
• Drive Town Hall meeting planning, agendas and cross functional coordination inclusive of meeting logistics
• Effective verbal and written communication to interact with clients, staff and external stakeholders
• Manage travel logistics inclusive of travel arrangements including air, hotel, ground transportation for VP
• Facilitate internal team communications (e.g. craft, distribute information and respond to questions and actions, as needed)
• Identify efficient ways to run the department and ‘virtual office’; troubleshoot malfunctions and barriers to support the broader team
• Manager purchase orders and invoices for agency expenses and assist with budget tracking and reconciliation
• Complete and submit expense reports for VP and Directors
• Handle multiple tasks and projects, with the ability to grow as a project management professional
• Assist broader team when necessary

Skills:

• Calendar Management, Travel arrangement, Meeting scheduling, Project management, Microsoft Outlook, Excel and PowerPoint

Education/Experience:

• 5+ years administrative experience supporting at senior levels
• Must have an extremely high attention to detail and sense of urgency
• Proficiency in Microsoft Outlook, Excel and PowerPoint
• Ability to positively build and maintain relationships across organization
• Be trusted and loyal partner; able to handle confidential and sensitive information
• Ability to deal with and handle changing schedules quickly and efficiently
• Demonstrated ability to work as a team player
• Demonstrated excellent communications skills, both written and oral
• Demonstrated excellent organizational skills with an ability to think proactively and prioritize work
• The desire and commitment to take on increasingly greater levels of responsibility
• Flexible schedule and the ability to be available after hours/on weekends as needed