Substitute Administrative Assistant (short-term and long-term assignments)

Substitute Administrative Assistant

OCDE is currently seeking skilled and motivated individuals who are interested in working on an on-call basis as Substitute Administrative Assistants for long-term assignments. These short-term and long-term assignments typically consist of a 7 to 8 hour workday, Monday through Friday, with standard hours of 8:00 a.m. to 4:30 p.m. and 7:30 a.m. to 4:00 p.m. Part-time shifts may also be available but are less frequent. The selected substitutes will be responsible for performing administrative support duties for assigned division staff and providing excellent customer service to employees, school site staff, community members, and others. Substitute assignments can be located at our central office in Costa Mesa or at other program sites within Orange County.

Requirements / Qualifications

Education and Experience: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Graduation from high school or high school equivalency test. Two years of office administrative experience. There are supplemental questions in the application. Please note that the EdJoin system will time-out after a 20-minute period of perceived inactivity. To assist you in the preparation of your application, the supplemental questions are listed here. Your responses should be thoughtful and thorough, and within the limit of 5,000 characters or less. We recommend that you prepare your responses in advance of beginning the application. 1. Please describe any additional work experience, skills, or training you have that you believe are relevant to the responsibilities of this role. Include experience with office administration, recordkeeping, data management, customer service, or other duties similar to those outlined in the posting's job description. 2. Please describe your experience using office software such as Microsoft Word, Excel, Outlook, or Google Workspace. Include examples of documents, spreadsheets, or reports you have created or maintained. 3. Managing multiple responsibilities and deadlines is essential in this role. Please describe how you stay organized, adjust to changing priorities, and ensure that your work is completed accurately and efficiently. 4. Substitute assignments often require learning new procedures quickly. Please describe a situation where you had to adapt to a new work environment or process on short notice.

Comments and Other Information

Resumes will not be accepted in lieu of the completed online application. Before receiving authorization to work in this position, the individual selected will be required to provide a current negative TB authorization, within the last 60 days, and submit fingerprints for the purpose of conducting a confidential background investigation and record check. The tests are arranged and paid for by OCDE. The Immigration Reform and Control Act of 1986 requires employers to verify the employability of all new employees. Before the Department will finalize an offer of employment, the candidate selected will be required to show original documents which establish both the individual's identity and employment authorization. The candidate must also sign a statement under penalty of perjury regarding his/her employability. We reserve the right to reopen, readvertise, or delay filling this position. AA/EOE/ADA