Buyer

USA Rare Earth Procurement Buyer

USA Rare Earth is seeking a hands-on, detail-oriented Buyer to support company-wide procurement activities, including but not limited to: inventory replenishment, service and material purchases, and related agreements. This role will manage the end-to-end procurement process from RFQ to PO issuance to goods receipt, while supporting procurement best practices and audit-ready documentation.

This position will be key in developing departmental SOPs, collaborating cross-functionally across departments, and ensuring all goods and services are sourced at the right time and the best value while meeting the evolving needs of the business.

Key Responsibilities

• Manage the procurement lifecycle for indirect and direct purchases: request for quotes, PO creation, order placement, delivery tracking, and follow-up.
• Procure inventory items, corporate materials, office supplies, services, and small equipment across departments.
• Partner with internal stakeholders to anticipate needs, gather requirements, and ensure timely material and service availability.
• Ensure timely and accurate entry of POs, updates to vendor data, and supporting documentation, adhering to company purchasing policies.
• Assist in developing and implementing procurement SOPs, approval workflows, and standard forms.
• Maintain accurate procurement records, quotes, and receipts for audit and SOX compliance.
• Monitor supplier performance, lead times, and quality of goods and services.
• Identify opportunities to reduce cost, consolidate vendors, and improve procurement efficiency.
• Collaborate with Accounts Payable to resolve invoice or receipt discrepancies.
• Support the receiving function as needed.
• Support continuous improvement efforts in procurement processes, policies, and systems.
• Serve as a cross-functional partner to operations, engineering, finance, and administration teams as needed.
• Travel to facility locations, as needed.

Qualifications

• 3+ years experience in a Procurement or Supply Chain role, preferably in a manufacturing environment.
• Bachelor's Degree in related field of study. Experience can be considered in lieu of higher education.
• Experience with inventory and indirect procurement, vendor communication, and PO lifecycle management.
• Strong attention to detail, organizational skills, and a self-starter mindset.
• Ability to manage multiple priorities in a fast-paced, dynamic environment.
• Experience using ERP or purchasing systems (Microsoft Business Central, Dynamics 365, NetSuite, SAP, etc.) and Excel/Smartsheet.
• Experience with process creation, audit support, or compliance frameworks.
• Knowledge of basic contract terms and vendor onboarding processes.
• Proficiency in record keeping and documentation practices.
• Strong interpersonal and communication skills.
• Commitment to delivering best value and maintaining procurement integrity.

The work environment will be a mix of a typical office environment, a manufacturing floor and a construction site. Noise level: Normal office, manufacturing and construction noises.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

USA Rare Earth proudly supports Equal Employment Opportunities

USA Rare Earth's policy is to provide equal employment opportunities to all applicants and will provide reasonable accommodations according to applicable federal, state, and/or local laws.