OFFICE ASSISTANT

Search by keyword (e.g. County, Job Title etc.) Select how often (in days) to receive an alert: We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome Reasonable Accommodation Statement The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application. Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at View email address on click.appcast.io or call View phone number on click.appcast.io for further information and to request or discuss an accommodation. Sponsorship for Employment The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis. Disclosure of Salary Information In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials. Job Requisition ID: 58679 Division/Section/Unit: Administrative Services / Downstate Facilities/ Receptionist HR Tracking #: 38221 Position Title: Office Assistant Opening Date: 10/02/2026 Closing Date: 10/19/2026 Agency: Department of Financial and Professional Regulation Class Title: OFFICE ASSISTANT - 30010 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated Starting Salary $3,935 monthly; Full Range $3,935-$5,051 monthly Job Type: Salaried Category: Full Time Number of Vacancies: 2 Bargaining Unit Code: RC014 Clerical Employees, AFSCME Merit Comp Code: Work Hours: Monday - Friday 8:30am - 5:00 pm Anticipated Hybrid Work Schedule Availability: Not available, fully in office Headquarter Location: 320 W Washington St, Springfield, Illinois, 62767 Work County: Sangamon Agency Contact: View email address on click.appcast.io This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview Under general supervision, performs a variety of difficult and responsible clerical work in the Springfield office. Serves as a receptionist, disseminates information to the public via telephone and/or walk in inquiries of the functions of the Department, receives and greets visitors and telephone inquiries. Provides clerical office support, including but not necessarily limited to preparing and typing documents, scheduling of conference rooms, creating and maintaining spreadsheets, filing, entering data into database, answering general inquiries, processing mail, and maintaining the office. Collaborates with onsite personnel to maintain intra office security program for all visitors entering the Springfield office reception area. Under general supervision, serves as a receptionist for the Springfield office. Provides clerical office support, including but not necessarily limited to preparing and keyboarding documents, scheduling of conference rooms, creating and maintaining spreadsheets, filing, entering data into database, answering general inquiries, processing mail, and maintaining the office. Collaborates with onsite personnel to maintain intra-office security program for all visitors entering the office reception area; i.e. security registration and visitor identification passes for all visitors, respondents, attorneys, and the general public. Performs other duties as required or assigned which are reasonable within the scope of the duties enumerated above. State of Illinois Benefits Health, Life, vision, and dental insurance 12 weeks paid maternity/paternity leave Pension Plan – Vesting at 10 years for Tier II Deferred compensation and other pre-tax benefits programs Paid state holidays, 12-14 days annually 3 paid Personal Business Days annually 12 Paid Sick Days annually (Sick days carry over year to year) 10-25 Days of Paid Vacation time annually (10 days in year one of employment) Personal, sick, and vacation rates modified for 12 hour work schedules (as applicable) Employee Assistance Program and/or mental health resources Minimum Qualifications Requires knowledge, skill, and mental development equivalent to completion of high school. Requires one year of related office experience. Requires skill in keyboarding accurately at 35 wpm. Preferred Qualifications Prefers at least two years working with basic office computer software. Prefers at least three years’ experience conducting customers service via phone, email, and in person. Prefers at least four years working in a professional office environment Conditions of Employment Requires the ability to pass an Agency conducted background check. Requires skill in keyboarding accurately at 35 wpm. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. Agency Statement IDFPR is a regulatory licensing and enforcement agency that protects the residents of Illinois, ensures the safety and soundness of financial institutions, ensures that competent professionals are licensed to provide services to the public, and enhances commerce in the state for the benefit of all its residents. This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs). #J-18808-Ljbffr Illinois Comptroller