Accounts Payable Clerk

Job Description

Job Description

POSITION TITLE: Accounts Payable Clerk TEMP TO PERM POSITION

DEPARTMENT: Accounting

TEMP TO PERM POSITION

Position Summary:

The Accounts Payable Clerk is responsible for processing vendor invoices, reconciling statements, and ensuring timely and accurate payments. This role supports the finance team by maintaining accurate records, assisting with audits, and resolving discrepancies to uphold financial integrity and efficiency.

Responsibilities:

• Process vendor invoices, ensuring accuracy and proper approvals before payment.
• Review and reconcile vendor statements, addressing discrepancies and ensuring accounts remain in good standing.
• Prepare and process electronic transfers and payments, including checks, ACH, and wire transfers.
• Maintain accurate and organized financial records, including invoice files and payment history.
• Collaborate with internal departments to resolve invoice discrepancies, missing documentation, and payment issues.
• Assist with month-end closing activities, including reconciling accounts payable transactions.
• Prepare and distribute reports related to accounts payable, vendor aging, and payment schedules.
• Ensure compliance with company policies, procedures, and regulatory requirements.
• Assist in the annual audit process by providing necessary documentation and support.
• Support other accounting functions as needed.

Skills and Experience:

• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience with accounting software (ERP systems preferred).
• Knowledge of accounts payable principles and general accounting practices.
• Associate’s degree in accounting, finance, or a related field preferred.
• One to three years of experience in an accounts payable or similar role.

Other Details:

• Work Environment: Office setting with regular interaction with production and warehouse areas.
• Physical Demands: Role may require occasional walking, standing, and warehouse site visits.
• Schedule: Full-time, Monday to Friday, with flexibility for extended hours as needed.
• Travel: Occasional travel may be required for supplier visits, conferences, and inter-facility coordination.
• ADA Compliance: Alinabal is committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA). Employees who require accommodations or have work restrictions will be supported through an interactive process to ensure safe and effective performance of essential job functions.

*The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. *

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

**Alinabal is an Equal Opportunity Employer.

** We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status

You should be proficient in:

• Accounts Payable (AP)

Machines & technologies you'll use:

• ERP Software