Administrative Assistant

Position Summary We are seeking a highly organized, dependable, and professional Administrative Assistant to support daily administrative operations for our oil & gas company. The ideal candidate will be comfortable working in a fast-paced environment, managing multiple priorities, coordinating schedules, maintaining records, and communicating with employees, vendors, clients, and field personnel. This position plays an important role in keeping office operations organized and ensuring that administrative tasks are completed accurately and on time. Key Responsibilities Provide day-to-day administrative and clerical support to management and office staff. Answer and direct phone calls, emails, and other correspondence professionally. Schedule meetings, appointments, site visits, and business activities. Prepare, format, and organize reports, spreadsheets, presentations, and other documents. Maintain accurate digital and physical files, records, and company documentation. Assist with purchase orders, invoices, expense reports, and vendor documentation. Coordinate with field personnel, contractors, vendors, and service providers as needed. Assist with employee onboarding, paperwork, timekeeping, and administrative records. Track office supplies, equipment, and other administrative needs. Support travel arrangements, including hotels, transportation, and itineraries when necessary. Assist management with special projects and other administrative assignments. Maintain confidentiality of company, employee, financial, and operational information. Follow company policies, safety procedures, and applicable industry requirements. Qualifications High school diploma or equivalent required; associate degree preferred. 1-3 years of administrative or office experience preferred. Experience in the oil & gas, energy, construction, industrial, or related industry is a plus. Strong organizational and time-management skills. Excellent written and verbal communication skills. Proficiency with Microsoft Office, including Word, Excel, and Outlook. Ability to handle confidential information professionally. Strong attention to detail and accuracy. Ability to prioritize multiple tasks and meet deadlines. Professional and dependable attitude. Ability to work effectively with both office and field personnel. Preferred Skills Experience with accounting, invoicing, or purchase-order processes. Familiarity with oil & gas terminology and field operations. Experience coordinating vendors, contractors, or service providers. Knowledge of document-management or enterprise software systems. Bilingual English/Spanish skills are a plus. Aegis Worldwide