Administrative Assistant

Job Title: Administrative Assistant III
Job Location: The Woodlands, TX (100% Onsite)
Duration: 3 Months Contract (Possible Extension / Potential Direct Hire)
Pay Rate: $29.75 – $36.20/hr on W2

Job Description

We are seeking an experienced Administrative Assistant III to provide comprehensive administrative and operational support to HSE and HR leadership , including Vice President-level stakeholders. The ideal candidate will have strong SAP experience, excellent organizational skills, and the ability to handle highly confidential information with professionalism and discretion .

This role will support multiple stakeholders, manage administrative processes, coordinate meetings and events, process invoices and expense reports, and maintain accurate departmental records and documentation.

Roles and Responsibilities

• Provide comprehensive administrative and operational support to HSE, HR, and executive leadership teams, including VP-level stakeholders.
• Process high-volume invoices, expense reports, and related documentation accurately and in accordance with company policies.
• Use SAP/SAP S4 to process expense statements, invoices, and related transactions.
• Compile, track, maintain, and organize departmental records, metrics, and information.
• Monitor, prioritize, and respond to internal and external communications.
• Handle sensitive and confidential information with a high level of discretion and professionalism.
• Coordinate meetings, training sessions, events, and related logistics.
• Manage company-card-related expenses and administrative transactions.
• Maintain organized files, records, and administrative systems.
• Support multiple stakeholders across HR and HSE functions.
• Assist with special projects and other administrative duties as assigned.
• Work independently while effectively managing multiple priorities and deadlines.
• Interact professionally with employees and leadership at all levels of the organization.
• Support day-to-day administrative operations and ensure timely completion of assigned tasks.

Required Skills

• Prior experience as an Administrative Assistant, Administrative Coordinator, Executive Assistant, or similar office-support role .
• 2–3 years of hands‑on SAP experience required.
• Experience processing invoices, expense reports, and financial transactions using SAP .
• Strong organizational, time-management, and multitasking skills.
• Demonstrated ability to handle confidential and sensitive information .
• Strong written and verbal communication skills.
• Ability to support multiple stakeholders simultaneously.
• Strong attention to detail and accuracy.
• Ability to work independently with minimal supervision.
• Professional demeanor and strong interpersonal skills.
• Proficiency with Microsoft Office/O365 applications including Outlook, Teams, Word, and Excel .

Top 3 Must-Have Skills

1. SAP experience
2. Ability to maintain confidentiality
3. Strong organizational and multitasking skills

Desired Skills

• Experience supporting HR, HSE, or executive leadership .
• Previous experience supporting Director- or VP-level stakeholders .
• Experience with expense management and company-card transactions.
• Experience working in a corporate or enterprise environment.
• Familiarity with SAP S/4HANA.
• Experience coordinating meetings, training programs, or corporate events.

Education

• High School Diploma or equivalent required.
• Associate's or Bachelor's degree in Business Administration, Management, or a related field is preferred.