Executive Assistant

Our client, a global consumer-focused private equity firm, is seeking a highly organized and proactive Executive Assistant to provide white glove support to 1-2 Managing Directors. The Executive Assistant role is a critical partner to senior leadership and plays an integral part in ensuring the seamless day-to-day operations. This individual will act as a strategic gatekeeper, managing complex scheduling, coordinating global travel, and anticipating the needs of executives in a high-performance environment. The ideal candidate will possess exceptional organizational skills, sound judgment, and a high level of discretion, with the ability to manage multiple priorities simultaneously in a fast-paced environment.

**Please note this is an hybrid (1 day in office), temp-to-perm role based in Larkspur, CA. Pay will be $115k-$130k/yr.**

Key Responsibilitie

• s:Manage complex calendars, including scheduling across multiple time zon
• esCoordinate detailed domestic and international travel arrangements, including real-time adjustments as need
• edServe as a gatekeeper for executives across phone, email, and in-person interactio
• nsHandle sensitive and confidential information with the highest level of discreti
• onPrepare and manage expense reports month
• lyMaintain accurate contact records and CRM updates (e.g., Salesforc
• e)Coordinate client meetings, including conference room booking, catering, and preparation of materia
• lsSupport internal requests via ticketing systems (e.g., Monday.co
• m)Create, proofread, and edit documents, presentations, and spreadshee
• tsAssist with administrative tasks such as filing, printing, and preparing meeting packe
• tsProvide occasional personal and logistical support (e.g., errands, lunch pickup, return
• s)Offer backup support to administrative team members and reception as need
• edAssist with team projects and event planning initiativ
• esGreeting guests and managing deliveri
• esSupporting kitchen operations (stocking supplies, ordering meals, maintaining cleanlines
• s)Assisting with general office upkeep when need

ed
Qualificatio

• ns:4+ years experience as an Executive Assistant, with a background in supporting senior-level executiv
• es.Strong organizational skills with exceptional attention to det
• ailProfessional, articulate, and adaptable demea
• norAbility to multitask and prioritize in a fast-paced environm
• entStrong interpersonal skills and a team-first mind
• setProficiency in Microsoft Office Suite and Z
• oomExperience with Salesforce, PowerPoint, and Concur is a p

lus
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