Executive Assistant

Our client, a global consumer-focused private equity firm, is seeking a highly organized and proactive Executive Assistant to provide “white glove” support to 1-2 Managing Directors. The Executive Assistant role is a critical partner to senior leadership and plays an integral part in ensuring the seamless day-to-day operations. This individual will act as a strategic gatekeeper, managing complex scheduling, coordinating global travel, and anticipating the needs of executives in a high-performance environment. The ideal candidate will possess exceptional organizational skills, sound judgment, and a high level of discretion, with the ability to manage multiple priorities simultaneously in a fast-paced environment. Hybrid (1 day in office), temp-to-perm role based in Larkspur, CA. Pay will be $115k-$130k/yr. Key Responsibilities Coordinate detailed domestic and international travel arrangements, including real-time adjustments as needed. Serve as a gatekeeper for executives across phone, email, and in-person interactions. Handle sensitive and confidential information with the highest level of discretion. Prepare and manage expense reports monthly. Maintain accurate contact records and CRM updates (e.g., Salesforce). Coordinate client meetings, including conference room booking, catering, and preparation of materials. Support internal requests via ticketing systems (e.g., Monday.com). Create, proofread, and edit documents, presentations, and spreadsheets. Assist with administrative tasks such as filing, printing, and preparing meeting packages. Provide occasional personal and logistical support (e.g., errands, lunch pickup, return). Offer backup support to administrative team members and reception as needed. Assist with team projects and event planning initiatives. Greeting guests and managing delivery. Supporting kitchen operations (stocking supplies, ordering meals, maintaining clean lines). Assisting with general office upkeep when needed. Qualifications 4+ years’ experience as an Executive Assistant, with a background in supporting senior-level executives. Strong organizational skills with exceptional attention to detail. Professional, articulate, and adaptable demeanor. Ability to multitask and prioritize in a fast-paced environment. Strong interpersonal skills and a team-first mindset. Proficiency in Microsoft Office Suite and Zoom. Experience with Salesforce, PowerPoint, and Concur is a plus. #J-18808-Ljbffr Career Group