Office Coordinator

We are seeking a proactive and detail-oriented Office Coordinator to oversee daily office operations, facility management, and administrative support for an expanding team. This role is key to fostering a collaborative, highly efficient, and welcoming workplace environment while supporting HR, Finance, and IT functions. Facility & Vendor Operations Oversee external contractors (HVAC, electricians, plumbing, custodial) for routine maintenance and building upkeep. Inspect facilities regularly to ensure compliance with safety standards and relevant regulations. Prepare estimates, manage building/facility projects, and coordinate office layout reconfigurations and moves. Maintain a clean, organized, and welcoming office atmosphere to enhance employee experience. Manage office inventory, supplies, coffee/snack services, and equipment maintenance. Organize internal team events, meetings, and manage conference room logistics. Assist HR with employee onboarding/offboarding (workstation setup and dismantling). Handle travel arrangements, team scheduling, and calendar management. Support Finance with mail routing, document scanning, and processing check deposits. Monitor office operation budgets and ensure cost-effective procurement. Maintain strict confidentiality regarding sensitive company and HR information. What We Are Looking For Experience: Proven track record in office management, facilities, or senior administrative roles. Tech-Savvy: Tech-forward mindset with curiosity for AI productivity tools and office software (Google Workspace, project management tools). Skills: Strong project management, vendor negotiation, and budget tracking abilities. Soft Skills: Excellent communication, high discretion/confidentiality, proactive problem-solving, and a strong client-service orientation. Adaptability: Exceptional multitasking, prioritization, and ability to thrive in a evolving environment. #J-18808-Ljbffr Empresa Confidencial