BILLING SPECIALIST

Billing Specialist (NetSuite) - High Volume Environment

Position Summary

We are seeking a detail-oriented and highly organized Billing Specialist with strong NetSuite ERP experience to manage high-volume invoicing operations. This role is responsible for processing 500-750 invoices per month , ensuring accuracy, timeliness, and compliance with customer agreements. The ideal candidate will have advanced Excel skills , strong analytical capabilities, and the ability to thrive in a fast-paced environment.

Key Responsibilities

• Process and manage high-volume billing (500-750 invoices monthly) with accuracy and timeliness
• Generate, review, and distribute customer invoices through NetSuite ERP
• Validate billing data, including pricing, contract terms, quantities, and tax compliance
• Investigate and resolve billing discrepancies in collaboration with Sales, Operations, and Accounting teams
• Prepare and process credit memos, debit memos, and billing adjustments as needed
• Perform account reconciliations and support month-end close activities
• Maintain detailed billing records and ensure proper documentation for audit purposes
• Monitor invoicing workflows and identify opportunities to improve efficiency and accuracy
• Utilize advanced Excel (pivot tables, VLOOKUP/XLOOKUP, data analysis) to manage data and reporting

Qualifications

• 3+ years of experience in billing or accounts receivable , preferably in a high-volume environment
• Hands-on experience with NetSuite ERP (required)
• Proven ability to manage 500+ invoices per month with a high degree of accuracy
• Strong Excel skills (pivot tables, formulas, data manipulation)
• Excellent attention to detail and problem-solving skills
• Strong communication skills with the ability to collaborate cross-functionally
• Ability to meet deadlines and thrive in a fast-paced, deadline-driven environment

Preferred Qualifications

• Experience with contract billing or freight/logistics billing
• Exposure to month-end close and reconciliations
• Understanding of revenue recognition principles

Key Attributes

• Highly organized and detail-oriented
• Proactive and solution-driven
• Strong sense of ownership and accountability
• Ability to prioritize and manage multiple tasks efficiently

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.