Senior Billing Rate Coordinator (Law Firm Experience)

Senior Billing Rate Coordinator

We are conducting a search for a Senior Billing Rate Coordinator with a bachelor's degree and at least five years of law firm experience, including exposure to account analysis. The ideal candidate will have a solid understanding of billing rates and how the full billing process works from start to finish.

What You'll Do:

The ideal candidate will assist with the implementation and maintenance of the Firm's billing rates, including both the standard rate structure as well as non-standard billing arrangements.

• Inputs billing rate data into the ADERANT Accounting system with a high degree of accuracy.
• Coordinates with other Client Accounting groups to implement non-standard billing arrangements.
• Provides analyses for use by Firm Management in the periodic review of the standard rate structure and non-standard billing arrangements.
• Communicates directly with partner, clients, secretaries and others to obtain missing information, clarification of existing information, and other required data prior to implementing special billing arrangements.
• Provides guidance and assistance to partners and others in the Firm regarding the most appropriate course of action with respect to implementing special billing arrangements.
• Prepares and updates a wide range of documentation relating to the Firm's billing rates.
• Understands and responds to inquiries and requests made by attorneys, clients, secretaries, legal assistants and staff and demonstrates this understanding through the use of effective communication.
• Provides relevant knowledge and support to others in the Firm in a manner that increases the level of understanding of Client Accounting processes (including the ability to formulate strong work team relationships with both the partners and their secretaries.)
• Communicates situations as they evolve that may require supervisor follow-up such as special situations needing management input, difficulty fulfilling attorney requests, or workload situations that may jeopardize meeting department service guidelines and/or partner guidelines. When possible, offers solution options for various situations.
• Actively seeks to enhance knowledge of all Client Accounting procedures and processes.
• Maintains complete and up-to-date files for each non-standard billing arrangement implemented via a rate set.
• Demonstrates effective interpersonal, written, and verbal communication skills to facilitate effective work relationships with others.
• Manages Firm resources responsibly.
• Complies with and understands Firm operation, policies, and procedures.
• Performs other related duties as assigned

What You'll Bring:

• Bachelor's degree.
• Minimum of five years of general work experience with some account analysis related functions.
• Knowledge of all aspects of the billing rate and billing process.
• Knowledge of relevant Firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems.
• Advanced knowledge of MS Word and Excel.
• Ability to work with large data sets.
• Ability to mentor staff and share knowledge and experiences.
• Demonstrates effective interpersonal and communication skills, both verbally and in writing.
• Demonstrates close attention to detail.
• Excellent analytical, troubleshooting, organizational, and planning skills.
• Ability to work and develop skills independently.
• Ability to meet deadlines.
• Ability to handle multiple projects and shifting priorities.
• Ability to handle sensitive matters and maintain confidentiality.
• Ability to organize and prioritize work.
• Ability to work well in a demanding and fast-paced environment.
• Ability to work well independently as well as effectively within a team.
• Ability to use discretion and exercise independent and sound judgment.
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs.