Billing Coordinator

Client Accounting Accruals Coordinator

Prestigious Law Firm looking for Client Accounting Accruals Coordinator to join their team!

Location: New York, NY (Hybrid)

Salary: $105K - $120K

Key Responsibilities:

• Coordinates client accrual requests end-to-end.
• Prepares/forwards accrual requests, runs the relevant unbilled/accrual data, and compiles for distribution.
• Validates and reconciles matter/billing details across E-Billing platforms and Aderant to ensure accurate routing.
• Maintains accrual request administration and distribution controls for deadlines and formatting as required by client.
• Oversees matter cleanup and resolves missing/unclear matter identifiers to ensure complete and accurate accrual reporting.
• Coordinates follow-ups, handles accrual exceptions and applies documented special routing requirements for specific partners/clients.
• Navigates various E-Billing platforms.
• Clearly communicates and responds to inquiries and requests made by clients, attorneys, and business services professionals.
• Coordinates Client Accounting efforts on AR & Unbilled outstanding balances in collaboration with billing, secretarial, and other Firm business services professionals.
• Research A/R & Unbilled balances for Firm wide clients.
• Documents meetings/discussions with billers, partners and clients for actions and/or later follow-up.
• Communicates issues and escalate as needed.
• Interacts daily with the E-Billing, Billing & Collection teams.
• Actively seeks to enhance knowledge of all Client Accounting procedures and processes.
• Maintains complete and up-to-date files for each partner and/or client.
• Demonstrates effective interpersonal, written, and verbal communication skills to facilitate effective work relationships with others.
• Manages Firm resources responsibly.
• Complies with and understands Firm operation, policies, and procedures.
• Performs other related duties as assigned.

Qualifications:

• Bachelor's degree
• Minimum of three years of Billing or Collections experience in a law firm or professional services environment
• Experience with Aderant, Bill Blast and client eBilling platforms (e.g., CounselLink, Legal Tracker, Collaborati).
• Proficiency in Microsoft Office, especially Excel (e.g., pivot tables, v-lookups), with the ability to learn new software and operating systems.