Billing Coordinator

Billing Coordinator

Simpson Thacher & Bartlett LLP is one of the world's leading international law firms. The Firm was established in 1884 and has approximately 2,000 lawyers. Headquartered in New York with offices in Beijing, Boston, Brussels, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, San Francisco, So Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.

The Billing team is responsible for overseeing the Firm's global billing function, ensuring compliance and consistency of billing practices, policies and procedures and supporting the partnership in achieving timely billing of inventory.

Simpson Thacher & Bartlett is seeking a highly organized and detail-oriented Billing Coordinator to join the Firm's Billing, Collections and E-Billing team. This role is critical to maintaining the firm's financial integrity and ensuring accurate, timely, and compliant billing for services rendered to clients.

The Billing Coordinator will work closely with Partners to compile, manage and execute attorney billing and resolve billing-related issues. We are looking for a candidate who can thrive in a fast-paced, collaborative environment and contribute significantly to the Firm's goals and growth.

Responsibilities

• Compile and process a high volume of attorney bills to clients on a monthly basis
• Review and edit pre-bills in response to attorney and secretary requests
• Apply retainer/on-account funds as directed by attorney and as per Firm policy
• Process write-offs following Firm policy
• Execute complex bills, such as multiple discounts by matter, split party billing, and prepare electronic bills in a timely manner
• Submit invoices electronically and assist in resolving issues that might arise
• Review and verify accuracy of billing supporting documentation as required
• Research and respond to internal and external inquiries regarding billing issues and problems in a timely manner
• Identify and resolve billing inaccuracies
• Create billing schedules and various other billing analyses as required
• Effectively interact and communicate with attorneys, secretaries and clients
• Distribute monthly partner reports
• Review and update comments for reports distributed to the Finance Committee and Partners
• Attend Partner meetings and weekly management meetings to review unbilled matter comments, matter on-accounts and e-Billing issues
• Work cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balances
• Observe confidentiality of client and Firm matters
• Provide backup assistance as needed
• Assist with special projects as needed
• Perform other duties as assigned

Required Skills

• Ability to effectively communicate and present information verbally and in writing
• Ability to work effectively as an individual and within groups
• Ability to use an accounting calculator
• Proficiency in MS Office Suite, particularly in Excel
• Must be detail oriented and organized
• Ability to work with a high degree of accuracy
• Excellent analytical and problem-solving skills
• Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment
• Ability to adapt to all work situations in order to achieve desired results
• Flexibility to work additional hours as needed

Required Experience

• 1 to 2 years of billing experience in a large law firm required

Preferred Experience

• A minimum of 1 to 2 years of finance, accounting or e-Billing experience in a law firm preferred
• Knowledge of 3E billing system or comparable billing program preferred

Required Education

• High School diploma or GED equivalent

Preferred Education

• Bachelor's degree from four-year college or university, preferred, or, equivalent combination of education and experience

Salary Information

NY Only: The estimated base salary range for this position is $80,000 to $95,000 at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.

Simpson Thacher will not sponsor applicants for work visas for this position.

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Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran's status or any other legally protected status. This Policy pertains to every aspect of an individual's relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.