Senior Executive Assistant

What You’ll Bring 5-7+ years of EA experience; 3+ years supporting C‑suite or President‑level leaders Demonstrated experience supporting multiple C‑suite executives simultaneously with competing priorities End‑to‑end event ownership across industry conferences and internal company events Vendor sourcing, contract negotiation, and budget reconciliation experience Strong proficiency in Google Sheets (Excel also acceptable) Proficiency in Google Workspace, Slack, Concur, and Calendly What You’ll Own Executive Support Schedule management across multiple C‑suite executives, balancing strategic priorities and competing time‑sensitive demands Inbox ownership: draft responses, maintain follow‑ups, proactively flag urgent communications Meeting coordination: agendas, pre‑reads, follow‑ups, and execution Executive travel and personal logistics Confidentiality and professional judgment across all executive interactions Event Coordination End‑to‑end conference logistics: registration, hotel blocks, travel, swag, booth and sponsorship coordination Conference schedule management: pre‑booked meetings, dinners, and networking External‑facing client entertainment and partner events during conferences Internal company events: All Hands, offsites, holiday parties, and culture events (in‑person and virtual) Vendor sourcing, contract negotiation, and budget ownership and reconciliation Forward‑looking event calendar, run‑of‑show documents, and post‑event recaps Operations and Administration NDAs, expense reports, budget tracking, swag orders, and routine deliverables Proactive identification and resolution of administrative bottlenecks Liaison between C‑suite and Finance, Sales, Account Management, and the Executive Team Vendor relationship management across venues, caterers, hotels, and AV Traits of Success Exceptional organization and attention to detail Ownership‑driven: sees problems before being asked, resolves without prompting High emotional intelligence and professional judgment Comfortable managing ambiguity and competing priorities without losing detail Strong written and verbal communication; represents the company credibly at the executive level Discretion and trustworthiness with sensitive information Urgency and follow‑through Tech savvy: leverages AI to automate/speed up manual work, creates systems in gsuite that ensure accountability, etc. Who Won’t Succeed Here Waits for explicit instructions instead of taking ownership Struggles with technology: we are tech forward so this person needs to be a pro in our systems listed above Can’t build cross‑functional relationships in a remote environment Gets overwhelmed managing executive support and event logistics simultaneously Lacks the organizational discipline or pace this role demands Total Compensation Base salary is set according to market rates for the nearest major metro and varies based on Launch Potato’s Levels Framework. Your compensation package includes a base salary, profit‑sharing bonus, and competitive benefits. Launch Potato is a performance‑driven company, which means once you’re hired, future increases will be based on company and personal performance, not annual cost‑of‑living adjustments. We are proud to be an Equal Employment Opportunity company. We value diversity, equity, and inclusion. We do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. #J-18808-Ljbffr Launch Potato