Office Administrator

Join Our Team as a Dynamic Office Administrator in West Allis, WI

Are you ready to make a difference in a vibrant and essential role? We are seeking a dedicated Office Administrator to support our daily branch operations in West Allis, WI. This position offers an opportunity to work onsite, ensuring smooth office functionality and compliance while fostering strong communication across teams.

Key Responsibilities:

• Manage timekeeping and payroll processes, including collecting and submitting employee hours for weekly processing.
• Maintain and input data accurately in internal systems such as Salesforce and other project management platforms.
• Support invoicing, accounts payable/receivable, and lump-sum billing tracking for timely financial processing.
• Coordinate meetings, prepare agendas, record minutes, and track action items to enhance team efficiency.
• Monitor safety documentation to ensure compliance with BrandSafway safety standards.
• Track packages and ensure secure, timely distribution of materials, including paychecks.
• Perform general administrative duties as required by the region.

Requirements:

• High school diploma or equivalent.
• At least 2 years of experience in office administration or a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking skills with exceptional attention to detail.
• Effective written and verbal communication skills.
• Ability to manage confidential information with professionalism and discretion.

Preferences:

• Associate's or bachelor's degree.
• Experience in the construction or industrial services industry.
• Familiarity with office management tools and systems, such as Salesforce.
• Knowledge of basic accounting principles and experience with invoicing or financial processes.

Join us in making a positive impact through your administrative expertise. Apply now to become an integral part of our team and uphold BrandSafway's core values, including safety, teamwork, and integrity. We look forward to welcoming you to our West Allis location!