Executive Assistant - Office of the CFO

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Job Summary

The Executive Assistant provides high-level administrative, operational, and logistical support to the Chief Financial Officer, Vice President of Finance & Investor Relations, Chief Accounting Officer, and their teams as needed.

Responsibilities

• Manage complex executive calendars, scheduling internal and external meetings while balancing competing priorities
• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, itineraries, and travel documentation
• Prepare and submit executive expense reports and reimbursements
• Manage incoming communications and assist with prioritization of email, meetings, and action items
• Prepare correspondence, presentations, spreadsheets, reports, and meeting materials as requested
• Ensure executives are prepared for meetings by organizing agendas, materials, and briefing documents
• Coordinate department meetings, offsites, training sessions, and team events, including meeting spaces, catering, technology needs, and guest accommodations
• Partner with the broader EA team to ensure coverage, continuity, and alignment across executive priorities
• Serve as a professional ambassador of the company when interacting with investors, analysts, vendors, and guestsOwn the annual planning, registration, travel coordination, and logistics for investor relations conferences, roadshows, analyst meetings, and investor events
• Coordinate investor and analyst visits to corporate offices, including facility tours of operational locations
• Support reporting activities, including scheduling, logistics, and administrative preparation for quarterly earnings calls and related meetings
• Handle confidential and market-sensitive information — including earnings, board, and transaction materials — with strict discretion and in compliance with the company’s insider trading, disclosure policies, and all relevant laws and regulations
• Screen and route inbound investor, analyst, and media inquiries to the Investor Relations team as needed
• Maintain the finance and investor relations calendar of key dates, including quarterly close, earnings, SEC filing deadlines, Board and Audit Committee meetings, etc.
• Track and distribute earnings call schedules, investor presentations, and financial announcements to leadership as appropriate
• Attend meetings as requested to capture notes and track follow-up items to completion
• Assist the Finance, Investor Relations, and Accounting teams with invoice processing, purchase requests, mailing and other departmental administrative functions
• Miscellaneous and wide-ranging duties and projects as assigned by executives

Job Qualifications

• Extremely high attention to detail and follow-through required
• Must be exceptionally organized and responsive, and able to manage communications and requests through many different communications channels (verbal, email, Teams, text, phone, etc.)
• Must be a self-starter and highly proactive, able to anticipate and solve problems before the executives they support see them coming
• Must be skilled at putting themselves in the shoes of those they support and thinking through how to help them in ways they may not yet realize they need
• Bachelor’s degree strongly preferred; high school diploma required
• 3+ years of Executive Assistant experience preferred
• Experience supporting investor relations, finance, or public company environments preferred
• Advanced proficiency in Microsoft Office Suite (including Teams and Copilot) required
• Must maintain the highest levels of professionalism, confidentiality, and discretion
• Outstanding time management skills; must be able to meet deadlines in a fast-paced, rapidly changing environment
• Dependable and punctual with a positive and welcoming attitude
• Able to take constructive feedback and make adjustments as needed
• Proactive approach to problem-solving with strong decision-making skills
• Strong relationship-building and stakeholder management skills
• Professional demeanor with a high level of executive presence
• Ability to work independently while collaborating effectively across departments
• Flexibility to support occasional early-morning or after-hours needs around quarterly earnings, board meetings, investor events, and other events as needed
• Must work with a high sense of urgency, pushing projects forward in the face of obstacles

Physical Demands

The physical demands described here represent those required for an employee to successfully perform the role’s essential functions. Reasonable accommodation may be made for individuals with disabilities to perform their major responsibilities.

While performing the duties of this job, the employee is regularly required to sit, stand, or walk; use hands to manipulate, handle, or feel; reach with hands and arms; stoop or bend; and talk or hear. The employee must occasionally lift and/or move up to 20 lbs.

Work Environment

The work environment characteristics described here represent environmental conditions an employee will encounter while performing the role’s essential functions. The noise level in some work environments can be moderate and an employee may encounter extreme weather conditions while performing major duties. Reasonable accommodation may be provided for individuals with disabilities to perform their major responsibilities.

Disclaimer

The information provided in this job description indicates the general nature and level of work performed by employees within the role’s classification. This job description is not to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications required of employees assigned to this role.

ProPetro is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.