Billing Coordinator

Billing Coordinator

JM Search is the leading retained executive search firm for private equity, and other growth-oriented private and public organizations. We have spent more than 40 years identifying, attracting, and retaining high-performing company builders within our own firm and understand how to scale without sacrificing culture. We care deeply about providing continuous development opportunities for each member of our team – from recent graduates to our managing partners – and believe by caring for our people, they in turn care for our clients.

As a Billing Coordinator at JM Search, you will assist the finance team, led by the Controller, in invoicing. This position will include invoicing daily. You will be interacting with various Managing Partners, Practice Leaders, Partners and recruiters with respect to invoicing our clients accurately, following up with clients for payment, and other special projects. Each JM Search employee is empowered to make decisions, share ideas, and shape the future of our firm, as well as your own individual career path. We take great pride in being the best at what we do, but we also care about having fun while we do it.

Responsibilities:

• Invoicing clients, working with recruiters and practice leaders to perform accurate and timely invoicing.
• Ensuring data integrity in our invoicing process and recording in our GL, and across our recruiting tracking platforms.
• Must be able to work in a fast-paced environment.
• Input new customers into various systems.
• Provide assistance to employees with revenue and commissions questions.
• Prepare ad hoc reports as needed.
• Basic client interaction, if called upon.

Competencies:

• Foundational Business Acumen - Builds a basic understanding of the business, industry and functional landscape, applying knowledge to enhance operations.
• Administrative & Operational Support - Executes core administrative tasks with accuracy and adherence to procedures, ensuring smooth and compliant operations.
• Attention to Detail & Time Management - Maintains high precision in data and documentation while prioritizing tasks to meet tight deadlines.
• Communication & Collaboration - Conveys information clearly and works effectively with colleagues across the firm to achieve shared objectives.
• Internal Stakeholder Support - Responds promptly and professionally to internal client requests, escalating complex issues while demonstrating initiative.

Qualifications & Experience:

• Associate's or Bachelor's Degree preferred
• Ability to understand, analyze and reconcile transactions between sub-leger and general ledger systems
• 2-3 years in a public or private company is preferred
• Exceptional analytical skills, with attention to detail and the ability to perform various tasks accurately and timely
• Ability to prioritize multiple workloads
• Commitment to maintain confidentiality of sensitive employee data
• Excellent communication and organizational skills to perform in a fast-paced environment
• Basic working knowledge of Microsoft Excel required
• Sage Intaact experience is ideal

We offer a comprehensive compensation and benefits package including a healthy 401(k) match, excellent health, vision, and dental benefits, and flexible working options. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.