Payroll Specialist

Overview At OTTO, we don't just manufacture products - we engineer high quality, mission‑critical precision controls solutions, communications accessories, and precision tooling for some of the most demanding markets in the world. As a core value, we focus on delivering for our customers through innovative technology, superior quality, value, and responsiveness; as a result, our growth continues. Employees are our greatest asset, which is why we share our company's profits to celebrate our collective success. As a privately‑owned company, we are proud to invest significantly in our community and in our own growth, focusing on long‑term business success. We are proudly American! Why join OTTO Engineering? We build innovation, value, and community impact through precision engineering solutions. Specifically, We Are Seeking Experience With … UKG or ADP. Processing weekly (hourly) and biweekly (salaried) payroll for approximately 580 employees. Microsoft Office with an intermediate skill level in Excel. Preparing weekly, monthly & annual payroll reports as well as ad‑hoc reports for management & audits. Providing a high‑quality level of customer service to both management and the Company’s employees. Payroll Specialist As our Payroll Specialist, you’ll provide professional level timely & accurate execution of the full payroll lifecycle. Responsibilities include managing the compilation of payroll information, paying employees, data reporting, and ensuring compliance with OTTO policy and regulatory requirements. This position is also responsible for ensuring the compensation structure and standards of the company. The candidate will work in partnership with our managed service provider to ensure success of the payroll process. The Payroll Specialist also works closely with the accounting team to ensure all accounting and reporting deliverables are met. The Payroll Specialist is continually responsible for providing a high‑quality level of customer service to both management and the Company’s employees. The Payroll Specialist Will Process weekly (hourly) and biweekly (salaried) payroll. Prepare weekly, monthly & annual payroll reports as well as ad‑hoc reports for management & audits. Review timecards for accuracy. Educate new managers, group leaders and office hourly on Time and Attendance. Prepare & process quarterly rate increases. Act as liaison with UKG / ADP. Electronically transmit positive pay data to the bank. Manage positive pay exceptions. Track and maintain payroll deductions in arrears. Track & manage age reduction GTL. Process Group Healthcare costs (W‑2s). Manage SUI rates. Set up state and local jurisdictions as required. Balance quarterly payroll taxes. Calculate and process profit sharing & process bonus payrolls. Track & report employee loans. Administer employee garnishments. Manage LOA vacation proration. Process payments for Cottage work. Electronically transmit 401(k) contributions & company match to plan administrator. Provide reports for 401(k) audit. Process improvements as necessary. EEO‑1 report preparation & submission. Illinois Equal Pay Act report preparation & submission. Census reporting for 401(k) & benefit renewals. Manage salary & hourly vacation carryover. Manage payroll & holiday schedules. Maintain pay grades. Import points on paychecks. Retrieve managed service provider invoices. Prepare monthly anniversary list for the OTTO Newsletter. Manage outstanding payroll checks. Prepare annual rent increase authorizations, process rent increases. Provide annual budget information to accounting. Assist with other related duties as required or assigned. About You - What You'll Bring To The Table Bachelor's degree or 10 years related experience. Minimum 5 years of full payroll life cycle experience. Strong problem solving, communication & interpersonal skills. Solid working knowledge of benefits, policies, and procedures. High level of integrity & ability to maintain confidential information. Ability to multitask. Detail oriented with ability to perform with a high degree of accuracy. Ability to work independently and as part of a team in a deadline driven and fast paced environment. Proficient in Microsoft Office including intermediate level in Excel. What OTTO Offers For This Specific Position The hiring range listed in this posting is what we, in good faith, anticipate relying on when confirming a base salary for this position; exceptions may be considered for highly experienced candidates with multiple years of at‑level experience. Target base salary hiring range: $65,000 to $80,000, based on qualifications and experience. Profit Sharing Bonus – OTTO believes that it’s fair to share the profits that the employees help to make; profit sharing is distributed to employees twice a year. OTTO’s profit sharing plan is paid at the discretion of the company and is not a guaranteed bonus or any part of a compensation plan. Vacation: 80 hours – vacation time is earned on the anniversary date. Benefits Medical Insurance – HMO Plan. Medical Insurance – Standard PPO Plan. Medical Insurance – Enhanced PPO Plan. Medical Insurance – High Deductible PPO Plan. Medical Insurance – FSA, LFSA, and HSA. Dental Insurance – Base Plan. Dental Insurance – Buy-Up Plan. Vision Insurance. 401(k) with a company match. Life/AD&D. Voluntary Life/AD&D. Short-Term Disability. Long-Term Disability. 10 paid holidays. Company picnic. Holiday party. Numerous OTTO celebrations throughout the year. OTTO Engineering is an Equal Opportunity Employer: Disability/Veteran. Federal Notices Federal EEOC – Know Your Rights. NLRB Notice. E-Verify. Request For Assistance / Reasonable Accommodation If you are a qualified individual with a disability or a disabled veteran, please let us know if you require a reasonable accommodation to complete any part of the online application process. You may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. Telephone: View phone number on click.appcast.io Email: View email address on click.appcast.io These contact tools may be used only by individuals with a disability for accommodation requests; please do not inquire as to the status of an application. OTTO Engineering does not accept unsolicited resumes from third party recruiters, agencies, or similar organizations; any submissions will not be honored. #J-18808-Ljbffr