Construction Administrator

Job Description

Job Description

TBA Studio is seeking a Construction Administrator to support the successful delivery of projects during the construction phase. This role is ideal for someone who enjoys being highly organized, detail-oriented, and closely connected to both project teams and field activity.

You’ll play a key role in keeping projects moving—coordinating documentation, tracking progress, and serving as a central point of communication between internal teams and contractors.

This is a great opportunity for someone with construction administration or project coordination experience who is ready to grow within a collaborative, design-focused environment.

What You’ll Do

Construction Phase Coordination

· Support pre-construction and construction activities across multiple projects

· Coordinate meetings and distribute clear, timely meeting notes

· Maintain organized project records (RFIs, submittals, change orders, field reports)

· Track open items and follow up to keep projects moving forward

Documentation & Communication

· Manage RFI and submittal workflows in coordination with project teams

· Assist with preparation and distribution of construction documents and contracts

· Maintain contractor compliance documentation (insurance, bonds, etc.)

Pay Applications & Change Orders

· Review contractor pay applications for accuracy and completeness

· Coordinate internal review and assist with verification of progress

· Track and process change orders, including documentation and approvals

Field & Project Support

· Conduct periodic site visits to observe progress and document conditions

· Prepare field reports with photos and key updates

· Communicate project status, risks, and needs with internal teams

Project Closeout

· Coordinate and complete punch lists and track completion

· Assist with substantial completion and closeout documentation

· Compile final project closeout packages

Requirements

· 1-5 years of experience in construction administration, project coordination, or similar role

· Bachelor’s degree in architecture, construction management, engineering, or related field preferred

· Familiarity with construction documentation and processes

· Experience working with contractors and project teams

Skills That Set You Apart

· Strong organization and follow-through

· Ability to manage multiple projects at once

· Clear and professional communication skills

· Problem-solving mindset with attention to detail

· Working knowledge of AIA documents is a plus

Benefits

Health Insurance, Vision, Dental, 401k Match

40 hour work week (Monday through Thursday, Half-day Friday)