Administrative Coordinator

Responsibilities Do you excel at customer service and have strong administrative skills? Do you have attention to detail and like working with documents? Do you have a desire to contribute to the agricultural community of South Carolina in a unique way? Then this is the job for you! Serving as the Greeting and assisting all visitors and callers or directing to the correct person. Distributing mail and collecting submitted samples dropped off, verifying paperwork is correct for the samples. Scheduling and setting up the CPD conference room. Providing administrative support for the operations of the CPD. Processing shopping carts to obtain purchase orders. Processing invoices for payments. Assisting with project preparation and maintaining various databases. Assist with CPD fleet assignments. Processing all export certificates for products manufactured in South Carolina. Assisting with travel arrangements and reimbursements for staff members to include verifying finance forms are completed properly and verifying receipts. Serving backup to handle complaint calls for Consumer Services, Wholesale Food Safety, and Feed Safety. Serving as back up to CPD Business Manager. Generous State benefits to include retirement, health, vision, dental and life insurance. Premium for BCBS State Standard Plan for employee only coverage is less than $100/month! Premium for BCBS State Standard Plan for full family coverage is only $307/month! 13 paid holidays; generous annual and sick leave accruals. Up to 6 weeks paid parental leave. Employee Assistance Program Free counseling sessions for employees and household members Free Life Management Services (legal, financial, and more) Administrative Coordinator Responsibilities Greeting and assisting all visitors and callers or directing to the correct person. Distributing mail and collecting submitted samples dropped off, verifying paperwork is correct for the samples. Scheduling and setting up the CPD conference room. Providing administrative support for the operations of the CPD. Processing shopping carts to obtain purchase orders. Processing invoices for payments. Processing deposits. Assisting with project preparation and maintaining various databases. Assist with CPD fleet assignments. Processing all export certificates for products manufactured in South Carolina. Assisting with travel arrangements and reimbursements for staff members to include verifying finance forms are completed properly and verifying receipts. Serving backup to handle complaint calls for Consumer Services, Wholesale Food Safety, and Feed Safety. Serving as back up to CPD Business Manager. Benefits Generous State benefits to include retirement, health, vision, dental and life insurance. Premium for BCBS State Standard Plan for employee only coverage is less than $100/month! Premium for BCBS State Standard Plan for full family coverage is only $307/month! 13 paid holidays; generous annual and sick leave accruals. Up to 6 weeks paid parental leave. Employee Assistance Program Free counseling sessions for employees and household members Free Life Management Services (legal, financial, and more) Minimum And Additional Requirements Associate's degree and 2 years' administrative experience; or a high school diploma and 4 years' administrative experience. A bachelor's degree and 1 year experience may be substituted for required experience. Valid state driver's license and ability to operate a motor vehicle. Preferred Qualifications Proficiency in MS Word, MS Excel, MS Access and Outlook email and calendar. Strong data entry skills. Two years' experience in customer service. Strong writing, proofreading and editing skills. Strong attention to detail and organizational skills (hardcopies, softcopies and maintaining electronic file cabinets). SCEIS Shopping Cart and multi-line telephone experience. Additional Comments Proficiency in the use of standard office equipment (computer, printer, copy machine, etc.) and routine office software (such as MS Office) required. Must be able to prepare clear, concise, and comprehensive oral and written communication with limited errors. Ability to sit or stand for prolonged periods and to lift up to 25 pounds. Strong attention to detail and organizational skills (hardcopies, softcopies and maintaining electronic file cabinets). Ability to communicate effectively with people from diverse backgrounds. Position is based on the campus of the Columbia State Farmers Market in West Columbia. (off Hwy 321). This is not a remote position. Assist with at least one agency event per year. (flower show, job fair, etc.). Benefits For State Employees The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies. Insurance Benefits Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses. Retirement Benefits State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options. Workplace Benefits State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more. Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available. 01 Which best describes your highest level of education? High School Diploma or G.E.D Associates Degree Bachelor's Degree Master's Degree or Higher 02 How many years administrative experience do you have working in an office environment? None 0 - 1 Years 2 - 3 Years 4 - 5 Years 5+ Years 03 Which Microsoft applications are you PROFICIENT in using? Check all that apply. Word Excel PowerPoint Outlook None of the above 04 Do you have experience working with Shopping Carts in SCEIS? Yes No 05 If you answered yes to question 4, please describe your experience and include the number of years' experience you possess in SCEIS shopping carts. 06 How would your knowledge, skills and abilities be of benefit to this position? 07 Are you willing to accept a salary between $42,000 and $48,000 based on your education, qualifications and experience? Yes No 08 Are you a SC State government retiree? Yes No 09 How did you hear about this position? SC State Jobs Website - careers.sc.gov College Website Dice.com Indeed.com Ladders.com A current employee A former employee LinkedIn SC Works Facebook Radio Ad Other Required Question #J-18808-Ljbffr State of South Carolina