Finance Assistant

Job Description
Finance Assistant

Self Help Movement, Inc.

Philadelphia, PA

(Full Time, On-Site, Permanent Role)

Why Work for Us?

At Self Help Movement, Inc., we believe in the power of recovery, community, and transformation. For decades, our dedicated team has provided vital, compassionate care to individuals in the Philadelphia marketplace seeking stabilization and long-term recovery.

When you join us, you aren't just taking a job-you are becoming a vital pillar of a mission-driven organization dedicated to healing individuals and rebuilding families. We offer a supportive, collaborative work environment where your HR talents directly impact the team keeping our clinical and administrative operations running smoothly. If you want a career where your administrative expertise has a profound social impact, Self Help Movement is the place for you.

Position Overview:

The ideal candidate possesses strong foundational knowledge of QuickBooks and Excel, a high level of discretion, and excellent multitasking abilities. While onboarding and on-the-job training will be provided regarding our specific workflows, the successful candidate must bring a strong professional administrative background and a rapid ramp-up capacity to immediately support our daily financial operations.

Key Responsibilities:

1. Accounts Payable & Transactional Support

• Process routine bill payments and manage vendor relations regarding billing discrepancies or inquiries.
• Oversee and reconcile company credit card accounts, ensuring all receipts are collected, categorized, and accurately coded.
• Receive and organize financial data from various internal departments to support the generation of monthly fiscal reports.

2. Core Accounting & Reconciliation

• Perform timely monthly bank reconciliations to ensure financial data integrity.
• Execute daily data entry and administrative financial tracking utilizing QuickBooks and Microsoft Excel.

3. Compliance & Grant Coordination

• Support the tracking and administrative documentation associated with government grants (Note: Grant-writing is not required).
• Strictly adhere to non-profit financial protocols, mandatory ethical guidelines, and client confidentiality standards.

Ready to bring your organizational talents to a team that makes a real difference? Please submit your resume and cover letter highlighting your HR support and system experience through our careers portal at selfhelpmovement.org.

Equal Opportunity Employer

Self Help Movement, Inc. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, or veteran status.

Compliance & Pre-Employment Notes

• Applicants must be legally authorized to work in the United States.
• Successful completion of a comprehensive criminal background check and pre-employment drug screening is required as a condition of employment due to the nature of our facility.
• This position is 'at-will' and this posting does not constitute an implied or explicit contract of employment.
• Physical Demands: This is largely a sedentary role operating in a professional office environment; however, the employee must occasionally lift or move office supplies up to 15 pounds.

Experience and Skills
Role Requirements & Qualifications:

• Education: High School Diploma or equivalent.

• Experience: 3-5 years of professional office or administrative experience working within a nonprofit organization - this is not an entry-level position.

• Software Proficiency: Intermediate to advanced proficiency in QuickBooks (candidate must hit the ground running with this software), Microsoft Excel , and the broader Microsoft Office Suite .

• Core Competencies: Meticulous attention to detail, exceptional organizational and problem-solving skills, and a proven ability to multitask under high-volume workloads.

Job Benefits
Comprehensive Benefits Program:

We value the health, well-being, and future of our employees. Self Help Movement provides a robust benefits package designed to support you and your family:

• Health & Wellness: Comprehensive Medical Insurance, Prescription drug coverage, and Vision care.
• Dental Care: Dedicated Dental plan options to support your overall health.
• Income Protection: Employer-paid Basic Life and Accident coverage, along with Short-Term Disability (STD) and Long-Term Disability (LTD) options.
• Future Security: Financial wellness support through a 401(k) retirement plan and Flexible Spending Accounts (FSAs) for health and dependent care.
• Work-Life Balance: Generous Paid Time Off (PTO), dedicated paid Holidays, and an Employee Assistance Program (EAP) providing confidential counseling support.
• Compensation: Salary is competitive and commensurate with experience (Targeted to Philadelphia area employer margins).