File Clerk

Job Title*THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*Major Duties and Responsibilities Include:Receive, review, and process health and administrative records for electronic imaging in accordance with established scanning procedures.Prepare documents for scanning by removing paper clips, staples, tape, and other materials and ensuring documents meet scanning criteria.Scan paper and electronic documents into VistA Imaging and ensure documents are associated with the correct patient record and document type.Index medical and administrative records accurately in CPRS/VistA Imaging to ensure complete and retrievable electronic health records.Perform quality control reviews by verifying image quality, record integrity, and accurate indexing, and report scanning errors or discrepancies.Import electronic documents (e.g., PDF, TIFF, JPEG) into the electronic health record system and ensure proper indexing.Maintain, retrieve, file, and track health records using automated record management and record tracking systems.Protect the confidentiality and security of patient information by following HIPAA, Privacy Act, VHA directives, and records management policies when handling, storing, transferring, mailing, and destroying records.Utilize CPRS, Vista Imaging, and other automated office systems to process, maintain, and retrieve electronic health records.Communicate with clinical and administrative staff to obtain missing documentation, resolve record discrepancies, and provide guidance on document indexing and record management procedures.Perform duties as assigned.Work Schedule: Full-Time; Monday through Friday; 8:00 am to 4:30 pmRecruitment & Relocation Incentives: Not authorized.Critical Skills Incentive (CSI): Not approved.