Administrative Assistant

Job Summary:

We are seeking a highly organized, detail-oriented, and polished Administrative Assistant to support the Saisystems Technology team and provide additional administrative support across Saisystems International and its related entities. This is an on-site, hands-on role for someone who takes ownership, follows through, and enjoys managing a variety of responsibilities. The ideal candidate is professional, resourceful, adaptable, and comfortable coordinating across U.S. and offshore teams while maintaining a high standard of accuracy and execution.

Key Responsibilities:

• Provide administrative support to the Saisystems Technology team, including general administrative needs, documentation, coordination, and special projects.

• Coordinate with offshore Human Resources, Operations, and Finance teams, serving as a U.S.-based liaison to facilitate information, requests, documentation, and follow-up.

• Manage and execute customer and vendor contracts through the company's document signing software, including document preparation, routing, signatures, tracking, and maintaining organized records.

• Assist with client visits, company meetings, events, and special projects, ensuring details are organized and professionally executed.

• Provide administrative support to the parent company, Saisystems International, and its related entities for business and personal matters as requested.

• Coordinate with internal teams and external vendors on administrative matters and ensure requests and tasks are followed through to completion.

• Provide basic Human Resources administrative support, including onboarding and offboarding, employee documentation, benefit administration, and basic payroll processing through ADP.

• Maintain organized records and handle confidential business, employee, and personal information with discretion.

• Serve as a dependable administrative resource, proactively identifying needs and ensuring tasks are completed accurately and timely.

Qualifications & Requirements:

• College degree required; prior administrative or office experience preferred.

• Exceptionally organized and detail-oriented, with strong ownership and follow-through.

• High standard of quality and execution with the ability to anticipate needs.

• Strong ability to multitask, prioritize, and manage multiple deadlines and details.

• Professional and polished when interacting with clients, vendors, employees, and leadership.

• Resourceful, adaptable, and eager to learn and take on new responsibilities.

• Comfortable working independently and coordinating with both U.S. and offshore teams.

• Strong written and verbal communication skills.

• Ability to handle confidential and sensitive information with discretion.

• Comfortable learning new technology, systems, and processes.

Work Environment:

• This position operates on-site in a professional office environment in Shelton, CT.

Organizational Relationships:

• Develop and maintain positive relationships with leadership, U.S. and offshore teams, clients, vendors, and other internal and external stakeholders.