Executive Assistant

Executive Assistant

Pantheon is the WebOps platform for websites that deliver extraordinary results. We believe in putting the magic of the internet in everyone's hands. That's why we're so passionate about helping developers, IT, and marketing develop, test, and release website changes faster and more reliably so they can build and maintain websites that create value for their organizations. Our cloud native software makes it easy to securely manage a single website or thousands of websites across multiple teams in one platform.

The Role

We are growing and evolving, and we're looking for sharp, capable people who are ready to step in and make an impact. In this role, you will provide comprehensive, high-level support to C-Level executives, managing a range of projects, coordinating meeting logistics, overseeing travel and accommodations, and handling expense reporting.

In addition to keeping our executives' days running smoothly, there are a few other superpowers needed to be successful at Pantheon. As part of our working culture, we find real value in our teams meeting and collaborating in person. As an Executive Assistant at Pantheon, you will plan and organize team offsite events on a quarterly basis. Working closely with the leadership team is key to tailoring each offsite based on the team, location, and agenda. A great eye for detail and a genuine passion for creating memorable experiences are essential to making each event feel meaningful and impactful.

An Executive Assistant at Pantheon knows how to partner with our leadership team and proactively solve potential problems to ensure critical initiatives stay on track — and that executives are equipped to focus on what matters most. The role can be more reactive than proactive at times, and the ability to pivot quickly from one priority to the next is one of the greatest superpowers you'll bring to this position. Anticipating needs, managing complex schedules, and keeping leadership empowered and unburdened are our top priorities. Success in this role also depends on building effective cross-functional relationships and maintaining clear, consistent communication across the company.

This is an in-office role based in Chicago, IL.

What You Need to Succeed

• A shared passion for our values and mission, and a commitment to helping us deliver the best products and services in the market
• Highly organized and exceptionally detail-oriented, with the ability to manage multiple priorities simultaneously without letting anything slip
• Expertise in managing complex calendars across multiple time zones, including scheduling calls, interviews, and travel while anticipating conflicts and resolving them in real time
• Experience supporting team calls, including drafting staff meeting agendas, capturing and distributing notes, and coordinating cross-team engagements
• Demonstrated ability to track key deliverables, follow up on outstanding action items, and help drive initiatives to completion
• Prior experience with event planning for offsite meetings, including familiarity with the RFP process for venue sourcing and vendor management

What You Bring to the Table

• Bachelor's degree preferred, or equivalent experience in a relevant field
• 5+ years of executive assistant experience supporting C-Level or senior leadership in a high-growth, fast-paced environment
• Proven ability to exercise discretion and maintain confidentiality when handling sensitive information
• Strong proficiency in the Google Workspace platform (Gmail, Calendar, Drive, Docs, Sheets, Slides)
• Outstanding verbal and written communication skills, with a polished and professional presence
• Solid administrative competence across scheduling, correspondence, and calendar coordination
• Comfortable working with all levels of management and consulting with key business stakeholders across functions
• A proactive, solutions-oriented mindset — you identify problems before they surface and come prepared with options

What We Offer

• Industry competitive compensation and equity plan
• Flexible time off, sick days, and 13 paid holidays
• Comprehensive medical insurance including Health, Dental and Vision
• Paid parental leave (plus fertility, adoption and other family planning benefits)
• In-office workspace (San Francisco) and (Chicago)
• Monthly allowance for wellness, reading and access to LinkedIn Learning for continued development
• Events and activities both team-based and company wide that inspire, educate and cultivate

Compensation:

The base salary range for this role is as follows:

• United States: $98,000-121,000 USD