Operations Specialist - Defense, Aerospace or OEM Industry a MUST

Overview Operations Coordinator - Aerospace & Defense ($73,000-89,000) 5% bonus Manhattan, New York - HYBRID - 2 days onsite, 3 days remote Job Summary Responsible for providing back-office support to the Defense Programs Department. Duties include processing accounts receivable and payable, handling purchase orders, coordinating vendor payments, and performing related administrative tasks to ensure smooth day-to-day operations. Assist with customer interactions as directed by the management team. Responsibilities Provide back-office operations for the Defense Programs Department Process purchase orders and coordinate directly with Original Equipment Manufacturers (OEMs) Work closely with the Accounting Department to ensure accurate recording of commissions receivable and payable Process payments to vendors and key stakeholders Provide ad hoc reporting and data analysis as needed by the department Deliver administrative and clerical support to the management team Maintain organized documentation and ensure all records are audit-ready Support procurement, logistics, and compliance activities as required Assist with Special Projects as needed Knowledge, Skills & Abilities Required: Strong knowledge of purchase order and vendor management processes Understanding of basic accounting or finance workflows (commissions, payables/receivables) Proficient in Microsoft Office (especially Excel and Outlook) Proficient in SAP Excellent communication and organizational skills High level of accuracy and attention to detail Ability to handle sensitive information with confidentiality Preferred: Understanding of defense sector products, services, and market dynamics Solid understanding of basic accounting principles (A/R, A/P, commissions) Education, Certification and Experience Required: Prior experience in an administrative or back-office support role Experience in defense contracting or dealing with OEMs is a strong plus Physical Requirements Hybrid schedule (2 days in office and 3 days remote work) Prolonged periods of sitting and working at a computer, as well as travelling. Additional Information Please note that there is no visa sponsorship provided for this position. Employment details Seniority level: Associate Employment type: Full-time Job function: Administrative and Project Management Industries: Aviation and Aerospace Component Manufacturing Get notified about new Operational Specialist jobs in New York, NY . #J-18808-Ljbffr RJI Search