Administrative Assistant

Job Description

Job Description: Business Administrator (Security Product Management)

Role Overview

We are seeking a highly proactive, customer service-driven Business Administrator to support a fast-paced product management team within our Security organization. In this role, you will act as a critical enabler of team effectiveness, partnering closely with leadership to manage daily operational rhythms, coordinate on-site logistics, and foster a highly collaborative, well-organized environment.

Position Details

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• Job Type: Contract (40 hours/week, Monday–Friday)
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• Location: 100% On-site (Puget Sound, WA – Building REDW-B)
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• Duration: Extension possible based on performance and business needs
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• Overtime: None
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• Equipment: Standard hardware (laptop, mouse, headset, external monitor) will be provided.
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Typical Day & Key Responsibilities:

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• Team Operations & Admin Support: Perform complex administrative tasks for multiple levels of management with high accuracy and discretion. Serve as the primary department contact.
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• Event Planning & Morale: Organize and execute team morale events, off-sites, catering, and engagement activities.
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• On-site Logistics: Manage office space coordination, physical logistics, and vendor management.
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• Procurement & Budget Tracking: Track budgets, manage purchase requests, and handle the procurement of goods/services (computer equipment, office supplies, reference materials).
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• Special Projects: Support cross-functional team initiatives and handle physical requirements including the ability to lift up to 20 lbs as needed for events or office supply management.
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Candidate Requirements

Must-Have Qualifications (Disqualifiers)

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• Location: Must currently reside in Washington State, within a ~30-mile radius of the Puget Sound worksite. (No relocation candidates will be considered).
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• On-site Availability: 100% on-site presence required (5 days a week).
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• Experience: Prior professional administrative experience is required.
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• Tenure: Must have at least 10–18 months of tenure remaining.
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Top 3 Hard Skills Required

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1. Microsoft 365 Suite (1–2 years): High proficiency in Outlook, Excel, PowerPoint, and Teams.
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2. Event Planning & Execution (1–2 years): Experience organizing team events, off-sites, and leadership meetings.
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3. Customer Service (1–2 years): Proven background in a customer-facing or corporate support environment.
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What Sets the Best Candidates Apart

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• 1–2 years of experience in Administrative, Business Support, or specialized Customer Service roles.
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• Prior experience supporting a Product Management or Security-focused organization.
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• A strong customer-service mindset with a positive, approachable attitude.
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• Excellent responsiveness, with the ability to meet same-day or 24-hour turnaround expectations.
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• Proven ability to self-start, problem-solve independently, and adapt quickly to shifting priorities.
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Performance & Interview Process

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• Performance Metrics: Success will be measured through structured monthly feedback collected from peers, team members, and leadership.
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• Interview Process: Candidates will undergo 1–2 rounds of hard skills assessments. Interviews will be scheduled immediately for qualified profiles.
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