Project Admin

Job Title: Utilities Project Coordinator

Job Description

The Utilities Project Coordinator supports utility projects by managing project documentation, coordinating activities, and maintaining accurate records for gas, water, or electric initiatives. This role requires strong communication skills, proficiency with Microsoft Office applications, and prior experience in project administration or coordination. The coordinator plays a key role in ensuring that project information is accurate, organized, and delivered on time while collaborating with internal teams and external stakeholders.

Responsibilities

• Coordinate day-to-day project activities for utility-related projects, ensuring tasks are completed on time and in line with project requirements.

• Perform project administration and coordination duties, including scheduling, tracking progress, and supporting project timelines.

• Maintain accurate project documentation and perform document control activities, such as organizing, updating, and archiving project files.

• Enter and update data in project systems and spreadsheets to ensure information is current, accurate, and easily accessible.

• Use Microsoft Excel, Word, and other Microsoft Office applications to prepare reports, track project metrics, and support project documentation.

• Collaborate with engineering and project teams to gather information, clarify requirements, and support project execution.

• Communicate clearly and professionally with internal teams and, when needed, with client representatives to relay updates and resolve basic issues.

• Support utilities-related work (gas, water, or electric) by coordinating information flow between project stakeholders.

• Visit client offices as needed to support project coordination, documentation, and communication on-site.

Essential Skills

• Minimum of 1-2 years of experience performing project administration or project coordination duties.

• Demonstrated project coordination skills, including organizing tasks, managing timelines, and supporting project teams.

• Proficiency with Microsoft Suite, including Microsoft Office, Excel, and Word.

• Strong data entry skills with high attention to detail and accuracy.

• Experience with document control, including organizing, maintaining, and updating project documents.

• Strong verbal and written communication skills to interact effectively with team members and stakeholders.

• Ability to work in an office environment five days a week and travel locally to client offices as needed.

Additional Skills & Qualifications

• Experience working with utilities such as gas, water, or electric is a strong plus.

• Supporting engineering or technical project teams is beneficial.

• Bilingual communication skills are preferred and considered an asset.

• Experience using SAP or similar enterprise systems is a plus.

Work Environment

This role is based in an office environment and requires working on-site five days a week. The position supports a large utility organization on a long-term engagement associated with a new five-year contract, providing exposure to complex gas, water, or electric projects. The coordinator will primarily work with computers and standard office technology, using Microsoft Office tools and other project systems to manage documentation and data. The role may also involve occasional visits to client offices, requiring comfort with professional in-person interactions and a business-appropriate appearance.

Job Type & Location

This is a Contract to Hire position based out of San Antonio, TX.

Pay and Benefits

The pay range for this position is $20.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in San Antonio,TX.

Application Deadline

This position is anticipated to close on Aug 21, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.