Administrative Assistant Reception

Job Title: Administrative Assistant ReceptionJob Description

We are seeking a personable, customer-focused Receptionist to serve as the first point of contact for customers both by phone and in person. This role involves handling a high volume of incoming calls, processing customer payments over the phone and at the front counter, and supporting basic office administration tasks such as filing and record organization.

Responsibilities

• Answer and route a high volume of incoming calls, providing friendly, professional customer service.

• Take and process payments over the phone and in person at the counter; provide receipts and ensure accurate documentation.

• Maintain accurate customer records and support office organization through filing and document management (paper and/or electronic).

• Assist customers with general questions, directing inquiries to the appropriate team members as needed.

• Support day-to-day front office needs including scanning, copying, data entry, and general administrative tasks.

Essential Skills

• 5+ years of receptionist/front office experience (customer-facing).

• Prior cashiering/payment processing experience (phone and/or in-person transactions).

• Strong customer service skills: professional communication, patience, and ability to stay calm under pressure.

• Solid computer skills and comfort using standard office systems (email, scheduling, spreadsheets, basic data entry).

• Strong attention to detail and ability to manage multiple tasks in a fast-paced setting.

Additional Skills & Qualifications

• Bilingual (English/Spanish) is preferred, but not required.

• Experience in a customer service environment with high call volume.

Work Environment

The work schedule is Monday to Friday, from 8 AM to 5 PM, with occasional overtime. Performance is measured by attendance and phone etiquette. The role reports to the Office Manager.

Job Type & Location

This is a Contract to Hire position based out of Oakdale, CA.

Pay and Benefits

The pay range for this position is $19.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Oakdale,CA.

Application Deadline

This position is anticipated to close on Aug 3, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.