Accounting Technician III - COMPAS/Payroll

Accounting Technician IIIThis Accounting Technician III position serves as a front-line operational technician responsible for executing high-volume, manual timekeeping and payroll data entry for assigned Colorado Department of Human Services facilities following the loss of automated processing under the COMPAS system. This role performs routine day-to-day processing in Kronos—including entering new hires, terminations, FML/STD/injury leave, and punch corrections—alongside core payroll duties such as batching pay data, calculating manual/hand-drawn checks (CHOPS), issuing W-4/direct deposit updates, and conducting initial payroll reconciliations. This position ensures accurate and timely payroll and timekeeping processing for assigned Colorado Department of Human Services facilities following the elimination of automated data processing with the new COMPAS system.Summary of Duties:Enters all new hires for the facilities assigned in Kronos. Once employees are in the payroll system create the Kronos people record, enters pre-hire and NEO, enters W-4 and direct deposit information in payroll system and give employee folder to payroll officer.Once notified of termination/resignation/retirement of an employee for the facilities assigned confirms that Kronos is accurate and complete and completes the timekeeping sections of the Terminated Employee Checklist. Prints all pages of Terminated Employee Checklist and signs as Timekeeper and then gives completed Monthly Employee folder to payroll officer to process final payment.Processes the biweekly and/or monthly Kronos closing for assigned facilities' employees.Enters all cost accounting template updates for biweekly and/or monthly employees for the assigned facilities.Enters all FML, STD and Injury Leave for assigned facilities' biweekly and/or monthly employees forecasting leave usage for FML and Injury Leave while coordinating with benefits, employee's supervisor and/or editor.Enters all Kronos information form changes, missed punches and late leave slips for assigned facilities' employees.Assists in all moves of employees from biweekly to monthly or monthly to biweekly.Researches problems and questions for employees concerning time worked and leave balances.Provide additional training to supervisors and unit time managers on processes for Kronos.Payroll Responsibilities:Reviews all Kronos entries for biweekly and/or monthly employees in the assigned facilities as their pay is completely generated by Kronos.Ensures proper payment of employees by batching and entering all hours and deductions into the state payroll system for biweekly and/or monthly employees in facilities assigned.Analyze and correct any discrepancies that may occur during input and balance to final edit reports.Analyzes biweekly and/or monthly employee work and leave time to ensure work hours, overtime, shift time and leave taken are recorded timely and accurately.Creates hand drawn checks (CHOPS) for biweekly and/or monthly employees in facilities assigned.Enters direct deposit information and W-4 information for all employees in the assigned facilities.Review, manage and collect suspended health, dental and life insurance premiums from biweekly and/or monthly employees in the facilities assigned.Complete each biweekly and/or monthly payroll reconciliation for the biweekly and/or monthly employees in facilities assigned, pulling direct deposits as needed to avoid overpayment.Respond to questions from employees, program accountants, supervisor or managers relating to payroll.Distribute information to employees, supervisors, and editors regarding payroll rules, regulations and procedures.Maintain required payroll reports for payroll unit and program accountants.COMPAS Project/Data Entry:This unit is being added due to the COMPAS project as all the data processing automation is being lost and all actions at CDHS must now be entered manuallyThis position(s) will be responsible for entering and reviewing all pertinent dateOther Duties:This position will maintain the filing for the facilities assigned payroll and timekeeping for biweekly and/or monthly employee files.This position will also assume other duties as assigned.Minimum Qualifications:Three (3) years of relevant experience in accounting which included timekeeping administration, payroll processing experience or closely related.A combination of related education and/or relevant experience in accounting which included timekeeping administration, payroll processing or closely related equal to three (3) yearsConditions of Employment:Standard/full background check and reference check requiredThis position requires State of Colorado residency at the time of application (unless otherwise identified in the posting), and residency within the state throughout the duration of employment in this position.Motor Vehicle Check, if the employee will drive a state-owned vehicle, either in an on-going capacity while performing their normal day-to-day job duties OR on occasion for training/meetings/client visits/etc.Must possess a valid, non-restricted Colorado Driver's License or an non-restricted U.S. Driver's License for positions within 30 miles of the CO state borderOut-of-State Driver's License holders must obtain a valid, non-restricted Colorado Driver's License within 30 days of employment start date.Other Conditions of Employment specific to ProgramFormer State employees who were disciplinarily terminated or resigned in lieu of termination must:Disclose that information on the application.Explain why the prior termination or resignation should not disqualify you from the current position.Provide your employee number from your prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.Appeal Rights:You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated. You will find the appeals process, the official appeal form, and how to deliver it on the State Personnel Board website.You or your representative must sign and submit the official appeal form for review.You can find the official appeal form here (Download PDF reader).You must be deliver the official appeal form to the State Personnel Board:By email (View email address on click.appcast.io), orPostmarked in US Mail to(1525 Sherman Street, 4th Floor, Denver CO 80203, orHand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), orFaxed View phone number on click.appcast.io) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.Contact the State Personnel Board for assistance:At View phone number on click.appcast.io, orRefer to the Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, within the Rules webpage.