Office Manager

Job Description

Job Description

We are looking for an experienced Office Manager to support daily administrative and accounting operations for a construction company in Pennsylvania. This onsite opportunity is a contract position with the potential to become permanent for someone who can quickly establish control of office workflows, maintain accurate financial records, and keep essential processes running smoothly. The ideal candidate brings practical accounting knowledge, strong organizational skills, and the ability to work effectively with a collaborative team in a fast-paced environment.

Responsibilities:
• Manage weekly union payroll processing using Foundation software and ensure checks are prepared accurately and on schedule.
• Oversee day-to-day accounting activities, including tracking incoming payments and coordinating outgoing vendor payments.
• Reconcile financial records and review account balances to help maintain accuracy across office transactions.
• Prepare bank deposits, enter financial and operational data, and keep supporting documentation organized and up to date.
• Review and process invoices in a timely manner while maintaining orderly filing systems for accounting records.
• Handle sales tax payments related to equipment and trucking activity in compliance with company requirements.
• Provide broad office management support, including coordinating administrative tasks that keep the business operating efficiently.
• Assist with evolving office processes and take ownership of responsibilities that may shift as business needs change.• Prior experience in an Office Manager position or a similar administrative and accounting-focused role.
• Hands-on familiarity with accounts payable, accounts receivable, payroll, and account reconciliation.
• Working knowledge of Foundation software is strongly preferred.
• Solid basic accounting skills with the ability to manage routine financial tasks independently.
• Strong communication and interpersonal abilities to collaborate effectively with internal team members.
• Highly organized and dependable, with the ability to balance multiple priorities at once.
• Comfortable working onsite in West Middlesex, Pennsylvania in a permanent role.