Accounts Payable Specialist

Job Description

Job Description

Description:

Damian Family Care Centers is seeking a detail-oriented and organized Accounts Payable Specialist to join our Finance Department. The Accounts Payable Specialist is responsible for the timely and accurate processing of invoices, vendor payments, employee reimbursements, and corporate credit card reconciliations while ensuring compliance with organizational policies and internal controls.

Essential Responsibilities

• Process vendor invoices accurately and timely.
• Match invoices with purchase orders, receipts, and approvals.
• Prepare weekly check, ACH, and wire payment batches.
• Maintain vendor files, including W-9s and payment information.
• Reconcile vendor statements and resolve discrepancies.
• Process employee reimbursements and ensure supporting documentation is complete.
• Reconcile corporate credit card transactions and follow up on missing receipts.
• Maintain organized electronic and physical AP records.
• Assist with month-end closing by preparing AP accruals and reports.
• Respond to vendor inquiries professionally and promptly.
• Ensure compliance with organizational procurement and payment policies.
• Assist with annual audits by providing requested documentation.
• Perform other accounting duties as assigned.

Requirements:

• Associate’s degree in Accounting, Finance, or related field; Bachelor’s degree preferred.
• Minimum of 2 years of accounts payable experience.
• Healthcare, FQHC, or nonprofit experience preferred.
• Experience with ERP/accounting systems (Sage Intacct preferred)
• Strong Microsoft Excel skills.
• Excellent organizational and communication skills.
• Ability to manage multiple priorities while meeting deadlines.
• High level of accuracy and attention to detail.
• Knowledge of 1099 reporting.
• Understanding of internal controls and accounting principles.
• Ability to work independently and as part of a collaborative finance team.
• Excellent customer service and vendor relationship management.