Office Coordinator

Job Description

Job Description

Description:

Mail & Document Intake and Client Support  

• Receive, log, scan, and distribute incoming mail, notices, and client documents. 
• Maintain organized physical and electronic filing systems. 
• Provide basic assistance to visitors and direct them to the appropriate team members. 

Office & Facilities Support  

• Assist with daily office upkeep, including maintaining shared spaces and basic organization. 
• Help order and restock office supplies and track inventory levels. 
• Support basic maintenance of office equipment (copiers, printers, scanners) and report issues to IT or appropriate contacts. 
• Assist in coordinating deliveries and vendor services as directed. 
• Help maintain a clean, organized, and functional office environment. 

Phone Calls & Appointment Scheduling  

• Answer incoming calls, direct calls, and take messages as needed. 
• Assist with scheduling and confirming appointments for attorneys and staff. 

HR Assistance  

• Assist with onboarding logistics for new hires in coordination with HR and IT (e.g., workspace setup, materials). 
• Help organize and support employee engagement activities such as team lunches or office events. 
• Provide administrative support to HR-related processes as needed. 

Project Work  

• Assist with digitization and secure disposal of physical files. 
• Provide general support on office or operational projects as assigned. 

Requirements:

• Working hours are Monday-Friday, 9 am-3 pm.
• Bachelor’s degree required. 
• 1-3 years of administrative experience, preferably in a legal or professional services environment.
• Strong attention to detail and commitment to quality assurance.
• Excellent management, prioritization and organizational skills.
• Demonstrate leadership, teamwork and collaboration in a professional setting and with respect for all levels of employees.
• Proficiency with MS Office Suite products.
• Must be available to work on-site; remote work is not available for this position.