Executive Assistant to Chief HR Officer

Payroll Title: EXEC AST 4 Department: HEALTH HUMAN RESOURCES Hiring Pay Scale: $100,000 - $130,000 / Year Worksite: Greenwich Drive Appointment Type: Career Appointment Percent: 100% Union: Uncovered Total Openings: 1 Work Schedule: Days, 8-Hour Shifts, Monday-Friday #141251 Executive Assistant to Chief HR Officer Filing Deadline: Thu 9/17/2026 This is a UC San Diego Internal Recruitment open to UCSD and UCSD Health System Staff Only DESCRIPTION The Executive Assistant provides comprehensive administrative and operational support to the UC San Diego Health Chief Human Resources Officer (CHRO). This role serves as the primary point of coordination for the CHRO's office, managing complex scheduling, meeting logistics, communications, and travel arrangements. The Executive Assistant interfaces with a wide range of internal teams and external partners, requiring flexibility and a high level of independence and initiative. Working in a fast-paced and highly confidential environment, the Executive Assistant handles a wide range of administrative activities requiring professionalism, discretion, sound judgment, and strong organizational skills. The position coordinates leadership meetings, prepares correspondence, reports, presentations, and meeting materials, and facilitates communication across HR and organizational stakeholders. The successful candidate will be a resourceful problem solver who thrives in a collaborative environment and consistently demonstrates a high level of confidentiality, customer service, and professionalism. MINIMUM QUALIFICATIONS Nine years of related experience, education/training, OR a Bachelor’s degree in related area plus five years of related experience/training. Relevant experience must include providing administrative support to an Executive. Demonstrated experience organizing calendars and providing related administrative support to an executive in a large organization. Experience must include preparing complex and confidential presentations. Experience researching, compiling and summarizing complex and / or highly sensitive issues, policies and topics. Advanced knowledge of the organization's processes, protocols and procedures. Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies. Strong skills to communicate and influence effectively with all levels of staff, faculty, alumni / donors, students and external constituents, both verbally and in writing. PREFERRED QUALIFICATIONS Experience working within or supporting a human resources department and related HR functions. SPECIAL CONDITIONS Employment is subject to a criminal background check and pre-employment physical. Pay Transparency Act Annual Full Pay Range: $81,600 - $147,800 (will be prorated if the appointment percentage is less than 100%) Hourly Equivalent: $39.08 - $70.79 Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable). If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable. UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and dozens of outpatient clinics. We invite you to join our team! Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached. To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community. The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. For the University of California’s Anti-Discrimination Policy, please visit: UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information. UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening. Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. a. "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct: UC Sexual Violence and Sexual Harassment Policy UC Anti-Discrimination Policy Abusive Conduct in the Workplace #J-18808-Ljbffr